Public Records Officer -- Project/Program Manager Iii

Public Health is offering a unique opportunity to be a member of the Compliance HIT, and Epic Support Services Section within Public Health's Finance and Administrative Services Division. The Public Records Officer(Project/Program Manager III) is a key position that manages compliance with the Public Records Act. The Public Records Officer is responsible for managing the Public Records request function for Public Health, serving as the point of contact for all public record requests, coordinating responses for requests, and ensuring production of requested records are consistent with established countywide policies and guidelines as well as state and federal laws. This position supports implementation and ongoing technical expertise for the electronic records management system management of email and electronic records in the department.
The Public Records Officer will provide leadership to incorporate principles of equity and social justice; represent the Department of Public Health to other departments and agencies; and oversee the complex operations of Public Records Compliance across the Public Health Department. This is a unique opportunity to provide leadership to the organization, daily support to the critical services provided by Public Health, and to continually improve practice and efficiencies across the Public Health Department.
Temporary opportunity. Term-Limited Temporary positions are "at-will" positions but are eligible for benefits. This TLT is or Special Duty currently anticipated to last six (6) months. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources.
This vacancy can also be filled as a Special Duty opportunity. For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.
Note: This posting will create a list of qualified candidates that may be considered for selection of additional career service, term limited temporary (TLT), short-term temporary (STT), or special duty assignment (SDA) vacancies over the next 6 months.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
Work Schedule
The workload and hours for this position vary, but are generally Monday through Friday, 8:00 am to 5:00 pm. This position also must be able to work twenty-four hours a day seven days a week as directed by management, including on-call and after-hours support. This position is Exempt from the Fair Labor Standards Act.
Work Location
The work performed in this position will be performed predominantly via telecommuting, with occasional onsite work required. The selected may be asked to work onsite for in-person inspections and customer-facilitation processes. The base for this position is the Chinook Building, located at 401 5th Ave in Seattle.
Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.1. Public Records Requests

• Manage and oversee Public Health's public disclosure requests under Washington State Public Records Act (RCW 42.56).
• Identify and coordinate production of Public Records to meet legal deadlines.
• Communicate and meet with record custodians and requestors to facilitate responses.
• Coordinate with Public Health divisions and programs and King County departments to ensure all responsive records are identified.
• Consult with the Prosecuting Attorney's Office on legal issues related to Public Records requests, legal holds, and discovery and litigation.
• Manage rolling productions.
• Review responsive records for redactions and withholding exemptions.
• Maintain log of public record requests for Public Health - Seattle & King County.
• Develop, implement, and maintain Public Health guidelines for public record requests.
• Develop and present training on the Public Records Act and Records Management to Public Health staff to ensure program compliance.
• Serve as technical expert for complex research and analysis related to Public Records requests.
• Serve as Public Health liaison with other King County departments, including other departmental Public Records programs.

2. Union Requests for Information

• Act as a liaison between Public Health Human Resources and King County Office of Labor Relations to produce information requests under Public Employees' Collective Bargaining (RCW 41.56).
• Review production for sensitive and confidential information and provide necessary redactions.

3. Electronic Records Management and Microsoft Office 365

• Coordinate implementation of the electronic records management system in Public Health, including developing an implementation timeline, and working with divisions to identify subject matter experts.
• Lead the deparement in creating and maintaining active retention schedules for management and retention of records.
• Work with Archives, Records Management and Mail Services to identify and resolve technical issues for department users of Content Manager. Ensure staff in Public Health are trained and have access to Content Manager for email and electronic records.
• Monitor staff usage and filing into the system, ensuring staff in Public Health are reviewing and filing records for retention and indexing.
• Act as subject matter expert in Microsoft Office 365 implementation team for Public Health.

Experience, Qualifications, Knowledge, Skills
Our ideal candidate will demonstrate the following (Minimum):

• Demonstrated ability to perform or demonstrated knowledge of public disclosures for a public agency, including knowledge of exemptions, withholding logs and King County tracking system.
• Demonstrated knowledge of Public Records regulations, including RCW 42.56.
• Demonstrated knowledge of Equity and Social Justice principles, including implementing ESJ principles into work processes and customer interactions.
• Knowledge of retention periods and dispositions schedules for Public Records.
• Ability to handle multiple competing priorities, organize and manage workload and make decisions necessary to respond in an expeditious manner.
• Demonstrated skill in conducting searches in electronic and paper document filing systems.
• Ability to work with technical staff to access records in electronic formats.
• Ability to interact effectively and provide excellent customer services to internal and external customers.
• Demonstrated ability to engage in collaborative teamwork.
• Demonstrated professional level oral and written communication
• Knowledge of relevant agencies in county and state government.
• Knowledge of general government principles and procedures.
• Demonstrated skill using Word, Outlook, Excel, Access, and Adobe Pro.

The most competitive applicants will have the following experiences and qualifications (Desired, but not required):

• Demonstrated experience performing the duties of the position
• Certification as a WAPRO Public Records Officer.
• Experience in Project/Program management.
• Experience working in a public agency or healthcare organization setting.
• Intermediate level skill using Word, Outlook, Excel, Access, and Adobe Pro.

Supplemental Information:

• Must be able to sit for prolonged periods of time at a desktop.
• Must be able to work variable shifts twenty-four hours a day seven days a week as directed by management. This work includes on call and after-hours support.
• Ability to lift, bend, twist and stretch in order to move and retrieve boxes weighing up to 25 pounds.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply
This position is offered as a Special Duty Assignment for current King County employees who have their supervisor's approval to take a Special Duty, and to the general public as a Term Limited Temporary (TLT) position.
Application Process
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-developmen...