AddressSummary
Individual provides a variety of services to the NYPA Albany sites including facilities coverage, fleet coordination, shipping/mailroom, procurement and tracking of office and miscellaneous supplies, etc. Responsible for day-to-day property management tasks and operations of the assigned NYPA properties. Coordinates maintenance work and liaises closely with contractors to ensure that the work is completed as required. Maintains clean, comfortable, and productive space for building occupants. Coordinates large- and small-scale building improvement projects. #LI-VB1
Responsibilities
- Assist Facility staff with the daily operations and administration of an office tower and parking facility. Coordinate and communicate with departmental administrators and building occupants.
- Generate, issue and close-out, all Maximo work orders for service requests from building occupants.
- Administer accounts payable. Verify the accuracy of invoices, completion of related services and receipt of goods. Ensure the accuracy of coding and the availability of funds.
- Responsible for Pro Card purchases in support of Facilities Management Operations. Review monthly statement and reconciliation report to ensure correct coding and payment against budget.
- Order all janitorial, electrical and other building supplies in support of on-going building operation.
- Perform general clerical / administration duties such as maintaining databases, taking and distributing meeting minutes, preparing letters and memoranda, screening phone calls, sorting and distributing mail/packages, making copies and scans, track schedules for Facility Management personnel, etc.
- Take on additional duties, projects and assignments as directed by Facilities Management.
Knowledge, Skills and Abilities
Strong Customer Service skills. Ability to help others with their concerns and needs in a professional and effective manner.
Ability to take initiative , work independently and multi-task.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) Familiarity with SAP requisitions processing and Maximo Work Order System.
Ability to interpret incoming requests to determine emergency and non-emergency issues and the necessary action to direct maintenance and janitorial staff.
Education, Experience and Certifications
- High school diploma, preferably an Associate’s or Bachelor’s Degree in Business, Accounting and or Real Estate.
- Minimum of 5 years of administrative or related field experience.
Physical Requirements
Must be able to lift 50lbs
The New York Power Authority is committed to providing fair, competitive, and market-informed compensation. The target salary range for this position is: $45,960.00 - $63,190.00. The salary offered will be determined based on the successful candidates’ relevant experience, knowledge, skills, and abilities.
The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply. As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.
NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates’ disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns. To request an accommodation, please email accessibility@nypa.gov.
