Description

The Office Manager of Dweck is a versatile utility player and the “super-glue” of the office; supporting the corporate team in a variety of ways, both big and small. This individual will be responsible for ensuring effective resources are in place for efficient day-to-day operations in our 30 person office in Washington, DC. The Office Manager will assist with various administrative, operational, and facilities support services. In addition, this individual will be responsible for all incoming calls and addressing visitors, clients and colleagues. They will serve as the first impression of Dweck and should embody our culture of caring, candor, equity and inclusiveness. This position includes handling confidential information that could include client, financial, vendor, and employee data and records. Discretion, confidentiality and sound judgement are of the highest priority in this role.

Essential duties include , but are not limited to:

• Respond to incoming phone calls and determine appropriate responses or call routing as needed to inquiries.
• Greet and respond to incoming clients, guests, vendors and colleagues and creating a welcoming, comfortable and professional environment for all.
• Update email and phone contact list of internal and external stakeholders and distribute.
• Manage birthday and work anniversary calendar and update with staffing changes.
• Oversee office equipment and requests for service on equipment. Maintain service contracts for all office equipment.
• Monitor office supply inventory and order or replenish supplies as needed.
• Manage employee special requests for special supplies or equipment.
• Work with DweckTech for IT related equipment or services.
• Maintain the office break room for cleanliness and ensure that items such as coffee, snacks, water are stocked and maintained.
• Serve as the point of contact for all building engineering related issues. Work with building property management on any facilities related issues.
• Pursue the most cost-effective vendors for services and supplies.
• Make recommendations for office improvements and ensuring all aspects of the facility are operational, clean, and safe.
• Work with People Services to ensure all newly hired employees in the DC office are properly set-up in their space and have necessary supplies.
• Provide support on the set up and completion of Word documents, charts, graphs, PowerPoint presentations or Excel workbooks upon request.
• Assist with the planning and execution of office events and activities.
• Handle multiple, competing priorities on multiple projects in an effective and efficient manner.
• Lead or assist in special projects and events, as requested.
• Provide other related administrative support of sensitive and confidential nature.

Requirements

 Minimum Position Requirements

• Requires 5 years of experience in similar administrative position, or a college degree and varied practical life experiences and strong administrative skills.
• Strong communication skills (oral and written). Excellent English language skills, written and verbal are essential to success in this role.
• Ability to set goals, multi-task and prioritize workload.
• Willingness to be flexible and take on new tasks. Ability to quickly adapt to new methods and work under tight deadlines.
• Must be able to lift 40 pounds.
• Intermediate proficiency in Microsoft Word and PowerPoint and Excel required. Adobe products, other web-based applications, is helpful.
• A willingness to occasionally perform work of a personal nature for owners.
• A self-starter with the ability to work independently and initiate getting tasks done
• Flexibility with work schedule, occasionally will need to work hours outside of a typical Mon. - Fri. workweek.
• A heart for people, demonstrated in approachability, prioritizing people and availability.
• A strong customer/client orientation with a natural desire to serve others and solve problems.
• A creative problem solver with strong critical thinking skills.
• An individual dedicated to exemplifying and exhibiting Dweck’s company Pillars and promoting a culture of kindness, caring, candor, inclusiveness and equity.

About DWECK

DWECK owns and manages approximately 7500 multifamily residences in the Washington DC area, and is one of the largest apartment owner/managers in Amazon’s new neighborhood in National Landing. Even more important than our array of quality properties in great neighborhoods, DWECK believes its greatest assets lie in the talent, commitment, and creativity of its team. Through a culture grounded in transparency, excellence, imagination, and empowerment, we strive to create extraordinary living experiences for our residents, every day.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Dweck is an evolving company, and all roles will evolve as well.

DWECK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

EEO Employer/Vet/Disabled.