Property Manager/Lease Administrator

THIS POSITION IS REMOTE
Must live within 100 Miles
Possibility of going to on-site as needed

Summary

Interprets, abstracts, manages, and administers real estate leases and other contract documents for
Sutter Health system-wide, including owned and non-owned properties and physician and nonphysician
leases. Creates and produces reports in response to business needs, tracks status of lease
transactions, notifies necessary parties of critical dates, prepares lease-related notices and
communications, participates in due diligence reviews for real property acquisitions and dispositions,
assists management in the resolution of issues/disputes with third party Tenants and Landlords, and
attends to the execution and delivery of legal documents. Mentors and trains other staff in all key
functions, processes and systems of the department. Oversees the update of database information,
makes recommendations for process and procedures enhancements, and ensures accuracy of the data
base records for the owned and leased real estate interests of Sutter Health and its affiliates, related
companies, subsidiaries and joint ventures.

Description:

These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the
most descriptive of the current job. Management reserves the right to revise the job description or require
that other tasks be performed when the circumstances of the job change (for example, emergencies, staff
changes, workload, or technical development).

JOB ACCOUNTABILITIES:

Lease Administration and Abstraction

• Reviews, interprets, analyzes, comprehends, and abstracts various types of real estate documents
• such as lease agreements, amendments, options, right of first offers, assignments, property purchaseagreements and other legal agreements.
• Abstracts and audits all lease and real estate documents using a standardized lease abstracting

protocol to capture all key lease data and payment schedules. Interprets and summarizes all salientlease data into the lease administration system.

• Interprets lease documentation to determine financial responsibility between Landlord and Tenant

for building and premise operating costs; establishes recurrent payables and receivables schedules forthe duration of the contract term.commencements, expirations, renewal, contraction critical dates, purchase agreements and options,and monitors and notifies all necessary parties, including updates to the lease administration system.Policy for all property and lease records; reports accurately and timely in both CoStar and TracTManager; advises Real Estate and Office of General Counsel (OGC) of risk areas when noticed.completes critical lease information and data input for the forms for approval by OGC; ensures propertracking of same.accounting; prepares all lease and contract files in standardized format; identifies and locates anymissing file documents to assure Policy compliance.workflow.Financial Management

• Determines, monitors, and reports to key stakeholders all critical lease dates, such as
• Manages all Stark compliance reporting duties in accordance with SH Physician Lease Compliance
• Oversees all estoppel certificate and Subordination Non-Disturbance Attornment (SNDA) requests;
• Manages all vendor set-up documentation; obtains correct W-9 and associated vendor ID’s from
• Maintains up to date knowledge of Lease Administration database fields, system, processes, and

• Coordinates monthly (or more frequent) payment of base rents, Common Area Maintenance (CAM),
• Triple Net Lease (NNN) and/or other operating expense costs for assigned real estate portfolio inaccordance with the lease contract or other contract documents such as easement agreements,parking agreements, and reciprocal use agreements.
• Generates third party and physician charges, rent statements, insures accurate aged receivable

reporting; calculates and implements accurate late fee and interest charges as applicable, andcoordinates with legal counsel and the Real Estate management team on any unlawful detainer orother legal actions that may be taken.charges to maintain a continuous current reconciled account with each Landlord and Tenant.accurately and implemented on time; resolves dispute with Landlord and Tenants.and disbursements upon lease expiration.allowances; ensures timely collection efforts with PM.through the SH Risk portal; coordinates any discrepancies and unusual requirements through the Riskdepartment.requests key information needed; establishes and maintains vendor data base within CoStar;coordinates with Finance to secure vendor numbers; and makes sure vendor information and #’s areaccurate; no duplicates.

• Reviews, audits, negotiates and resolves any erroneous billing, statement or non-contract compliant
• Ensures that all Consumer Price Index and other scheduled monetary increases are calculated
• Ensures accurate balance sheet recording of security deposits; ensures proper refund calculations
• Records, tracks and monitors compliance with the lease contract pertaining to Tenant Improvement
• Processes all Certificates of Insurance (COI) requests and compliance with contract documents
• Acts as department liaison with all landlord and tenant vendors; prepares welcome packages,

Job Type: Contract

Salary: $23.50 - $30.30 per hour

Schedule:

• 8 hour shift

Experience:

• Lease Administrator: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: Remote