Project Specialist - Information Technology Services (Its)

Salary: $44.45 Hourly
Location : Rocklin, CA
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2324-00040
Division: Student Services
Department: Information and Instructional Technology
Opening Date: 02/12/2024
Closing Date: 3/4/2024 11:59 PM Pacific
Description
Under administrative direction of Information Technology Services (ITS) this position is responsible for systems software efficiencies and end user integration functions for the District; District technology user processes and procedures; enhancements of applications, and project management processes and procedures throughout the district. This position will provide technology solutions to business process needs to include new solutions, creating workflow effectiveness, and efficiency enhancements for new and existing applications throughout the district using industry recognized project management processes.
Examples Of Functions and Tasks
REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Adheres to and implements project management processes and procedures providing process, communications, and information within IIT and cross-functional teams from various departments throughout the district. Creates, monitors, and reviews project plans for project team members; tracks work activities of cross-functional staff, and identifies resources, issues, risks and proposes potential solutions to issues encountered.
2. Facilitates and fosters business process analysis and integrations, conducts needs analysis and related functional requirements assessment specific to operational and administrative operations. Provides research efforts to discover best-practice solutions to streamline business processes. Researches, recommends, and implements appropriate technology solutions to support transition to new and existing business processes.
3. Provides development or enhancement of new and existing workflows, evaluates software functionality as it pertains to user processes and experiences, to improve operational efficiency and effectiveness throughout the district. Recommends and implements technology solutions, upgrades, new features or enhancements.
4. Provides analysis of relevant software usage to ensure compliance with applicable standards, regulations and mandates, as well as to maintain system of record standards and data integrity.
5. Develops reports and/or report specifications to support strategic decision-making and to measure performance of software, business practices and projects by key success measures.
6. Prepares cost/ benefit analysis and total cost of ownership projections for new and existing solutions.
7. Recommends project prioritization using established criteria; evaluates alternatives, determines time and cost estimates, recommends optimal resources and develops project timelines; monitors progress of projects, identifies resources, scope, and/or timelines as necessary and appropriate; recommends options or resolves problems; performs post-implementation evaluation of projects and maintains project documentation.
8. Works cooperatively with all ERP\application specific experts in the review and application of business related regulations and standards. Communicates with users to determine immediate and future needs; Develops and presents plans to appropriate users and District managers. Monitors Information Technology solutions to meet the strategic initiatives of Sierra College.
9. Establishes or adheres to information systems guidelines by which software extensions or integration interfaces are specified, designed, coded, tested, and implemented.
10. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate services and processes.
11. Participates in the development of the annual budget; participates in the forecast of funds needed for projects, equipment, materials, and supplies; monitors and recommends expenditures; implements adjustments.
12. Keeps abreast of current technology and services trends and developments; attends workshops, conferences, trade shows, and seminars; assimilates and disseminates relevant technology information; researches material and information necessary to inform and provide technology recommendations.
13. Participates in systems design, selection, development and implementation tasks among district staff and project teams; writes computer programs as needed, using languages such as Structured Query Language (SQL) and Java; evaluates and modifies existing programs to meet new business requirements.
14. Participates in the development and implementation of goals and objectives as it relates to policies and priorities for assigned programs; recommends and administers policies and procedures while working with IIT staff and other divisions and departments to identify and resolve inefficiencies.
15. Provides training as needed on software features or enhancements; optimizing use of current operational services and administrative information systems.
16. Establishes and monitors systems security measures and procedures related to the functions of this position.
17. Serves on a variety of committees; prepares and presents project reports and other necessary correspondence.
18. Participates in a variety of organizational, operational, and research studies; analyzes and recommends modifications to information systems programs, policies, and procedures as appropriate.
19. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of Information Technology, process analysis and implementation; incorporates new developments as appropriate.
20. Performs related duties as required.

Minimum Qualifications
QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:

• Methods and techniques of project management.
• Methods of management information systems development and project control.
• Systems process analysis management techniques.
• Operational characteristics, services and activities of information systems analysis and programming functions.
• Operational characteristics of electronic data processing systems.
• Principles and practices of systems analysis, design, development, implementation and maintenance.
• Principles and practices of software development and administration.
• Principles and practices of budget preparation and administration.
• Office procedures, methods, and equipment including computers and applicable software applications
• such as word processing, spreadsheets, and databases.
• Pertinent federal, state, and local laws, codes, and regulations.

Ability to:

• Oversee and participate in the management of a comprehensive software analysis program.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Participate in the development and administration of goals, objectives, and procedures.
• Prepare and administer program budgets.
• Prepare clear and concise administrative and financial reports.
• Perform systems analysis, design, development and implementation functions.
• Develop effective system maintenance procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and
• implement recommendations in support of goals.
• Research, analyze, and evaluate new and existing service delivery methods and techniques.
• Analyze federal, state, and local policies, laws, and regulations.
• Operate office equipment including computers and supporting word processing, spreadsheet, and
• database applications.
• Communicate clearly and concisely, both orally and in writing.
• Interpret technical diagrams and process flows

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Education/Training: A Bachelor's degree from an accredited college or university with major course work in management information systems, computer science, project management or a related field.
• Experience: Five years of increasingly responsible systems analysis and project facilitation experience including two years of administrative responsibility.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed primarily in a standard office setting.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office
• setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch,
• reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office
• equipment requiring repetitive hand movement and fine coordination including use of a computer
• keyboard; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction; vision sufficient to read computer
• screens and printed documents; and to operate assigned equipment.
• Hearing: Hear in the normal audio range with or without correction

Supplemental Information
WHY SIERRA?

• One of Aspen Institute's Top 150 Community Colleges in the nation
• The Accrediting Commission recognized Sierra "for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission." This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
• Public Employee's Retirement System (PERS)
• 17 paid holidays (including extended time off during the winter break)
• 12 accrued paid vacation days per year (vacation accrual increases over time)
• Competitive benefits package
• Flexible work schedules may be available
• Currently during summers, some employee groups participate in 4x10 schedules
• Qualifying Employer for Public Service Loan Forgiveness (in most cases)

Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence.
Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.
As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College's students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White.
The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.
Need Help With Your Online Account?

• Use the onlineHelp Guideor contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant...