Project Manager, Programs

Join us for a fulfilling career that offers remote work flexibility with the choice to work in Washington, D.C. Enjoy a comprehensive benefits package:

• Health, dental, vision, HRA
• Short & long-term disability, life insurance
• Mental/physical/ergonomic reimbursements
• Cell phone and internet support
• Professional development funding
• 24 PTO days + 12 holidays + a Winter Holiday Break
• Retirement plans + employer contributions

Organization

The Smart Electric Power Alliance (SEPA) helps all electric power stakeholders accelerate the transformation to a carbon free electricity system. SEPA concentrates our focus on the following areas to maximize impact: Transportation, Storage, Resilience, Emerging Technology, and Policy.

SEPA delivers value to our members through research, education, events, working groups, peer engagements, and member projects. We facilitate collaboration, develop innovative strategies and guidance for regulatory and business innovation, and provide actionable solutions for our members and partner organizations. For more information, visit www.sepapower.org.

Position

As part of an agile team, the Manager, Programs will be responsible for project management, developing processes and executing and supporting our continuous quality improvement activities for our industry-leading working group communities, and our virtual and in-person education programs. These programs are designed to meet and exceed the business, networking, and professional development goals of our attendees while amplifying the value of SEPA.

The Manager, Programs is a skilled Project Manager who is able to manage multiple tasks and deadlines, is comfortable leading and performing to SEPA strategic goals and objectives, and relying on their experience and judgment to support the delivery and growth of high-quality programs. The Manager, Programs will work with internal team members, across departments, and with external stakeholders on a daily basis and will be responsible for delivering exceptional customer service.

Please note this is NOT a meeting planning position and is not responsible for in person event logisitics.

The salary range for this position is $75,000 to $80,000 based on experience.

Project Management

• Responsible for managing an effective relationship-driven and communication-centered project management process consistent with SEPA’s collaborative environment for the Programs and cross-organizational teams.
• Manage multiple, complex projects simultaneously, bringing them to completion within expected timeframes, giving detailed attention to program strategy, project delegation, and program implementation.
• Lead cross-organizational event team weekly and monthly meetings and track actions.
• Coordinate communications with RE+ Events team
• Evaluate and recommend continuous improvements to processes and procedures.
• Develop and maintain long- and short-term project plans, including timelines, milestones, and deliverables, and provide updates to all stakeholders.
• Responsible for the development of clear and effective project plans and schedules for event programs.
• Proactively identify risk areas or bottlenecks and follow up with colleagues, as needed, to ensure on-time completion of all projects.
• Maintain project information in an organized manner.

Event Management

• Manage the speaker process, including but not limited to distributing invitations, facilitating planning calls, day of delivery support, and wrap-up surveying.
• Manage online registration development and process for in-person and virtual programming.
• Manage SEPA website and ‘e-store’ content as it relates to SEPA working groups, online training, programs and events
• Coordinate with the marketing and communications team to ensure information regarding all programs and events are up to date and review of promotional materials is conducted.
• Gather and analyze data regarding working group, training, conferences, workshops, and webinars within Salesforce and other sites and platforms, and develop timely summary reports.
• Manage event and webinar evaluations and develop summary reports.
• Maintain internal calendar of SEPA educational offerings and ensure external website is up to date.
• Provide general support as needed for all communities, programs and events.
• Other tasks as assigned.

Qualifications

• Bachelor’s degree and 3+ years of experience in project and program management, or the equivalent work experience, required.
• Supporting project development, process development, support and analysis for virtual and online conferences and programming for adult learners.
• Familiarity with association/non-profit business models and an understanding of adult education best practices is preferred.
• Experience prioritizing, organizing, and tracking details, effectively managing deadlines and multiple priorities.
• Experience with Zoom, Stream Yard, SpotMe, Salesforce CRM software, SmartSheet, Monday or similar, preferred.
• Experience with Google platform including Drive, Mail, Calendar, Sheets, Docs & Apps preferred.

Attributes

• Communication. Demonstrated ability to communicate clearly, concisely, and effectively to express information in both written and oral context with internal customers, attendees, team members, and vendors.
• Collaborator. Success with building commitment and engagement with volunteer thought leaders and the confidence to ask questions and proactively seek out opportunities to improve how we do things.
• Service Driven. Commitment to strong relationships and quality service to internal team members, external partners, and stakeholders; for example, taking the time to understand their objectives so that client and attendee expectations can be exceeded.
• Good communicator. You have exceptional written, oral, interpersonal, and presentation skills. You are an adept consensus builder who excels at convening groups of people to reduce barriers.
• Strong attention to detail. You are deadline-focused and understand the need for a quality product delivered on time. Your impeccable work style sets the standard.
• Willingness to take the initiative. This is a key element of SEPA’s culture and is critical to our success. You think ahead, anticipate challenges, and take things from start to finish. You have a keen ability to determine what is working and what is not, and you take action to lead in the right direction.

What’s Attractive to the Right Candidate?

• Your work will help accelerate our nation’s transformation to a carbon-free electricity system.
• You will enjoy working in a collaborative and highly-supportive work environment with a great team of trustworthy and approachable colleagues. You will experience a culture driven by these organizational behaviors:
  • Adaptability - Be flexible and capable of change to achieve maximum impact.
  • Innovation - Drive new understanding & methods to grow ambitiously as an organization and as individuals.
  • Comradery - Work hard and have fun.
  • Humility - Start with questions, rather than answers. Explore all sides of an issue.
  • Ownership - Think and act like owners of SEPA. Hold ourselves and each other accountable for our shared success.
  • Transparency - Communicate honestly, frequently and openly.

Diversity, Equity, and Inclusion

SEPA is committed to creating a diverse environment and is an equal-opportunity employer. Employment is based on personal capabilities and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, marital status, veteran status, or any other protected class as established by applicable law.

ADA Requirements and Disclaimer

This position description generally indicates the nature and levels of work, knowledge, skills, abilities, and other essential functions as covered under the Americans with Disabilities Act expected of an incumbent. This role requires the ability to use standard office equipment and learn new software applications as necessary. This is a largely sedentary role; however, some traveling may be required. This position description is not designed to cover a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.