Project Manager

Join Our Team!
Job Overview:
FirstService Residential Minnesota is looking for an experienced Project Manager with a proven track record of building strong business partnerships and successful management of projects to join our Property Management team. This is a new role, designed to further the project management capacity of FirstService Residential Minnesota while coordinating projects, from concept to completions, at various client accounts in the FirstService operating geography while providing a first-in-class strategic approach to capital investments and project management, in addition to developing best practices and growth of project management capabilities.
Your Responsibilities:
The Primary responsibility of this job is to be responsible for soliciting and procuring bids, project planning, day to day project management, client and vendor communication, vendor and contractor management, and project close out including invoicing.
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned to every duty.

• Administration and coordination of capital improvement project with affiliated clients of FirstService Residential Management team.
• Competitively bid capital improvement projects for Boards of Directors and present bid analysis at Board meetings.
• Advising boards in budgeting for Large Capital improvement projects.
• Assist HOA's in securing financing for projects through partnerships with FirstService sister company FFI.
• Providing coordination to all contractors/sub-contractors throughout all phases of the project (Scheduling, Estimating, Procuring, and Construction).
• Prepares, reviews, and presents project status reports and presentations for internal and external project stakeholders.
• Coordinates project activities and schedules, coordinating with local site teams to minimize impacts to site operations and teams.
• Establishes and maintains professional relationships with internal customers, suppliers, and governmental agencies in execution of projects.
• Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and staff.
• Oversee and monitor punch lists, ensuring completion
• Coordinate duties outside of the general contract scope; including, but not limited to filing of all construction related contracts, pay applications, loan documents, schedules etc.
• Develop and document Property Management operations, best practices, and SOP's to ensure an efficient, thorough, and repeatable process.
• Innovation and partnership with key leaders to develop project management capacity and capabilities.

Project Management

• Communication and Liaison responsibilities
• Prepare regular communication status updated and presentation materials for the client, senior management, and the property manager on all aspects of the project: including timelines, accomplishments, adjustments, key risks, and issues.
• Project planning abilities
• Budget and finance management experience, including invoicing.
• Organizational skills and process oriented
• Prioritization and goal setting

Skills Qualifications:

• Bachelor's degree in project management or similar, preferred
• 2+ years of experience in managing construction and remodeling projects in residential setting.
• Professional Certification preferred - (i.e. PMP or CAPM)
• Knowledge of Condo/HOA property management preferred: multi-family rental or commercial assets.
• Knowledge of construction methods, technologies, building code-requirements and an ability to interpret technical drawings and contracts
• Superior written and oral skills, good listener, articulates complex issues.
• Strong Leadership Skills
• Analytical thinker
• Capacity to work under pressure and timelines
• Effective time management ability to manage multiple projects simultaneously with an eye for detail
• Process oriented mindset focused on streamlining and simplification.
• Software expertise - (i.e. Microsoft Projects, Procore, Trello, Xactimate, Etc.)
• Software familiarity (MS Word, MS Excel, Smartsheets, Microsoft Dynamics
• Team player with collaborative attitude and ability to delegate tasks to peers

Physical Requirements:
While performing the duties of this job, the employee is regularly required to stand, walk, talk, and listen. The employee is frequently required to sit, use hands and fingers, reach with hands and arms, climb or balance, stoop or kneel, and potentially crouch or crawl. The employee will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders, and navigate work areas under construction. The employee must frequently lift and/or move up to 10 pounds and occasionally lift/move up to 50 pounds.
While performing the duties of this job, the employee will be exposed to outdoor weather conditions, work on job sites, travel to and from these locations, work in a typical office environment, and is occasionally exposed to construction equipment. The noise level in the work environment is usually moderate.
The employee must be able to use a computer, keyboard, and mouse, and must have hearing and visual ability to observe and detect signs of emergency situations.
The employee must be at least 18 years of age, possess a valid drivers license and carry a minimum essential insurance coverage as defined by the state. The employee must not have a record of revoked or suspended license as determined upon review of the motor vehicle driving report or record in accordance with applicable law.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
What We Offer:
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 9 paid holidays, and a 401k with company match.
Compensation: $80,000