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05 OUR VISION FOR DIVERSITY AND INCLUSION:
FHLBank Atlanta contributes to our members' success through a diverse, inclusive, and engaged culture that enables all individuals to work together to fulfill our purpose.
BASIC PURPOSE:
Performs a variety of duties related to the coordinating and executing various administrative and operational tasks, including managing conference room reservations, purchasing supplies, vendor management, invoice processing, contract management, certificate of insurance management, and assisting with human resource projects.
ESSENTIAL FUNCTIONS:
- Coordinate and manage room reservations for the shared conference rooms. Ensuring rooms are properly equipped and set up as per request.
- Assist in procurement activities, including obtaining quotes, issuing purchase orders, and maintaining vendor relationships. Monitor and manage office supply inventory and reordering as needed.
- Reviewi and assess a variety of documents to complete vendor reviews, ensuring regulatory compliance and internal policy adherence.
- Facilitating the onboarding process for new vendors, making sure they align with the Bank’s guidelines and policies. Keeping internal records up-to-date.
- Review and process invoices, verifying accuracy and compliance with established procedures.
- Maintain an organized record of contracts, agreements, and vendor contracts. Ensure contracts are renewed, and terms are adhered to.
- Assist in tracking and managing certificates of insurance for vendors and contractors. Ensure compliance with vendor management policies and insurance requirements.
- Scan contracts and other documents into the records management system. Move inactive contracts to the proper files.
- Support HR initiatives and projects as needed, including onboarding, offboarding, and employee record management.
- Assist in coordinating training and development programs.
KNOWLEDGE, SKILLS, ABILITIES:
MINIMUM REQUIREMENTS
Two years of technical/college education and three to five years of related experience or the equivalent combination of education and experience.
Demonstrated computer skills in Microsoft Outlook, Word, Excel, and PowerPoint are required.
WORK LOCATION: Onsite with an opportunity to work remote partially. This position may not be filled in California, either in-person or remotely.
We are an equal opportunity employer committed to
diversity
, equity, and inclusion in the workplace.
