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Form of workTDB Communications is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that takes immense pride in serving our government clients with the highest standards of service, discipline, and accountability. For over 25 years, TDB Communications, Inc. has placed thousands of employees in various positions across the United States.
We are seeking an experienced Project Coordinator to join our CCO Project Team on-site in Chester, Virginia, to support the planning, execution, and completion of projects with precision and excellence. As a key member of our team, you will play a vital role in ensuring seamless project coordination, fostering effective communication among team members, and upholding our commitment to delivering exceptional service to our government clients.
Job Summary: The Project Coordinator plays a critical role in supporting the successful planning, execution, and completion of projects within an organization. This position involves coordinating various project activities, ensuring effective communication among team members, monitoring project timelines, and assisting with project documentation. The Project Coordinator works closely with project managers, team members, and stakeholders to facilitate project progress and ensure deliverables are met.
Duties/Responsibilities
Project Planning and Coordination:
- Assist in developing project plans, timelines, and budgets in collaboration with the project manager and team members.
- Coordinate project meetings, including scheduling, agenda preparation, and minute-taking.
- Track project deliverables, milestones, and dependencies to ensure timely completion. Facilitate effective communication among project team members, stakeholders, and external vendors or partners.
- Assist in resource allocation and tracking to ensure project tasks are appropriately staffed.
Documentation and Reporting:
- Maintain accurate project documentation, including project plans, progress reports, and meeting minutes. Generate and distribute regular project status updates, highlighting key achievements, issues, and risks to stakeholders.
- Assist in preparing presentations, charts, and other materials for project meetings and reviews.
- Contribute to the development of project-related documents, such as proposals, contracts, and statements of work.
Risk Management and Issue Resolution:
- Identifying and communicating project risks, issues, and dependencies to project managers and stakeholders.
- Assisting in devising mitigation strategies and contingency plans to address potential project challenges.
- Monitoring and tracking project risks and issues, promptly escalating critical concerns as necessary.
- Collaborating with team members to resolve project-related conflicts and promote effective problem-solving.
Quality Assurance:
- Support project managers in ensuring project deliverables meet established quality standards.
- Assist in conducting quality checks and reviews of project documentation, reports, and other project-related materials.
- Collaborate with team members to implement quality improvement initiatives and best practices.
Stakeholder Management:
- Maintain positive and productive relationships with project stakeholders, including clients, vendors, and internal teams.
- Communicate project updates, timelines, and deliverables to stakeholders in a clear and timely manner.
- Coordinate stakeholder meetings, workshops, and presentations as required.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict-resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
Education and Experience:
- Previous experience in a project coordination or project management support role for a federal or state contract and/or call center planning experience is preferred.
- Strong organizational and multitasking abilities, with excellent attention to detail.
- Effective communication skills, both verbal and written, with the ability to convey complex information clearly and concisely.
- Proficient in project management software and tools, such as Microsoft Project and/or similar applications.
- Knowledge of project management methodologies and frameworks, such as Agile or Waterfall, is desirable.
- Analytical mindset with the ability to identify and address project risks and issues.
- Strong interpersonal skills, with the ability to work collaboratively in a team environment.
- Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Demonstrated ability to work effectively under pressure and meet project deadlines.
Physical Requirements
- Prolonged sitting throughout the workday with occasional mobility required.
- Corrected vision within the normal range.
- Hearing within normal range. A device to enhance hearing may be provided if needed.
- Must possess sufficient manual dexterity to skillfully operate an online computer terminal and other standard office equipment, including a financial calculator, personal computer, and telephone.
- Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.
Screenings Required: You may receive requests for background checks and or drug screens regarding this employment opportunity. Respond to all requests quickly as we anticipate filling our vacancies quickly, and non-responses may result in disqualification for this opportunity.
Reasonable Accommodation
If you require alternative methods of application or screening, you must approach the employer directly to request this.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other duties may be assigned.
EEO Statement
TDB Communications, Inc. is an Equal Opportunity Employer. All employment decisions at TDB are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental, or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Federal Contractor and E-Verify complaint.
If you require alternative methods of application or screening, you must approach the employer directly to request this.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other duties may be assigned.
EEO Statement
TDB Communications, Inc. is an Equal Opportunity Employer. All employment decisions at TDB are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental, or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Federal Contractor and E-Verify complaint.
