Program Specialist Iii

Thank you for your interest in employment with the Desert Research Institute. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please see the application instructions under each posting for information on submittal deadlines.

If you need assistance or have questions regarding the application process, contact Human Resources Hotline at (775) 673-7431 or recruit@dri.edu.
Job Description
The Desert Research Institute (DRI) is seeking an organized and dedicated individual to fill a full-time Program Specialist position. This role will enable you to use your organizational, reporting, coordinating, and relationship building skills. The Division of Atmospheric Sciences (DAS) focuses on a wide range of research that is used to help our Nevada communities and others across the world.
Under the Division Business Manager's (DBM) supervision, the Program Specialist will operate with independent judgement, discretion, and initiative in a variety of administrative, fiscal, and planning activities.
Responsibilities include, but are not limited to:

• Assist DBM with budgets and other proposal components required for submission, often deadline driven.
• Communicate with sponsors, Collaborators, FSO involving matters related to grants and contracts.
• Data entry using DRI timesheet program, ARGIS, and Workday.
• Processing tasks in Workday (PO's, P-card, Travel, invoices).
• Create and maintain complex spreadsheets for reporting purposes.
• Assist with monthly financial reports.
• Process recharge center invoices.
• Provide onboarding and assistance to new graduate students and/or faculty and staff; may require close coordination with HR
• Assist faculty with questions and requests.
• Help coordinate division meetings and recruitment events.
• Support annual inventory process, tracking fixed assets, following disposal procedures, experience using Assetworks.
• Support other division Program Specialists as needed.

Required Qualifications

• High school diploma or equivalent AND 4 years of related experience OR an Associate's degree with 2 years of related experience.
• Advanced computer skills with MS Office Excel, Word, and Adobe Acrobat
• Intermediate knowledge of databases.
• Ability to maintain confidential and sensitive information and documentation.
• Strong organizational, interpersonal, and communication skills.
• Ability to prioritize assignments and commitment to meet deadlines.
• Detail-oriented with strong degree of accuracy and reliability as well as sound judgment.
• Ability to work independently and carry out assignments with minimal supervision.
• Ability to establish effective working relationships with fellow employees, departments, and other campus personnel.

Preferred Qualifications

• Bachelor's degree in a related field from an accredited institution.
• Knowledge and familiarity with budgets, and the budget process.
• Experience working in a research, non-profit, or university setting.
• Experience with database software (ARGIS, Assetworks).
• Experience with Workday (financial and personnel management system).

Conditions of Employment

• This position may require the ability to perform physical tasks, such as moving or lifting objects up to 10 lbs., and occasional stooping, bending, and kneeling. Sitting and staring at a computer screen for long periods of time.
• Must have a reliable internet connection with speeds that can support team conference calls and screen sharing during days of remote work. This position is not fully remote and will require relocation to Northern Nevada.

Compensation Grade/Benefits
This is a DRI Technologist position Grade 33 with a minimum starting annual base salary of $52,484. Candidates will be hired at the level that is comparable to their experience, skills, and abilities.
DRI offers a benefits package that includes health, dental, vision, and life insurance (Flexible spending and health savings account options available); PERS 17.5% retirement match, 10 hours of annual leave and 10 hours of sick leave accrued per month, 12 paid holidays, and educational benefits. Additionally, there is no state income tax or social security deduction. This position is eligible for relocation assistance.
Organizational Summary
DRI is a recognized world leader in basic and applied environmental research. Committed to scientific excellence and integrity, DRI faculty, students/postdocs who work alongside them, and staff have developed scientific knowledge and innovative technologies in research projects around the globe.
Since 1959, DRI's research has advanced scientific knowledge on topics ranging from humans' impact on the environment to the environment's effect on humans. DRI's cutting-edge science and inspiring solutions support Nevada's diverse economy, provide science-based educational opportunities, and inform policymakers, business leaders, and community members. With campuses in Las Vegas and Reno, DRI serves as the non-profit research arm of the Nevada System of Higher Education.
Diversity, Equity, Inclusion and Accessibility
DRI is deeply committed to supporting a diverse and inclusive workforce and recognizes that encouraging a diverse culture strengthens problem solving skills and creativity and increases productivity. An inclusive and diverse environment improves the workplace culture and encourages employee engagement. DRI also takes measures consistent with Title IX to ensure the safety and wellbeing of its students, faculty, and staff. Additional information can be found at DRI's Diversity and Inclusion Webpage.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please upload the following documents in the specified section:

• Cover letter detailing how your experience and professional qualifications prepare you to succeed in this role.
• Current resume.
• Contact information for three professional references, to be contacted at the appropriate phase of the recruitment process based on applicant permission.

This posting is open until filled. Qualified individuals who meet all qualifications, are encouraged to apply immediately and provide all required attachments to receive full consideration. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
DRI employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" report within Workday to find and apply for jobs at DRI and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0139606" in the search box.
For more detailed information about DRI, please visit us at www.dri.edu. For questions regarding this position or assistance with your application, please email jobs@dri.edu or call the recruiting office at 775-673-7431.
Posting Close Date
11/30/2023
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission.
Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas).
All applicants hired by the Desert Research Institute are subject to E-Verify.