Program Coordinator, Grant Services

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability. At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success.

Position Summary

The Program Coordinator (PC), Grant Services is a full-time position. Reporting to the Associate Vice President, Grant Services, the PC will manage administrative functions for the Grant Services team. In addition, the PC will monitor key Grant Services files, project management, and productivity systems. The PC operates with the goal in mind that All Rural Students Succeed.

Primary Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Book and manage the team’s travel and expense reporting
• Purchase office supplies and resource materials needed by the team
• Oversee and maintain the calendar for internal and external engagements for the Grant Services team
• Manage and monitor sites and software platforms for team and cross-team information sharing, document management, and action commitments
• Assist the team with implementing projects by drafting contracts, initiating purchase requests, and providing regular progress reports to stakeholders to ensure work is compliant and progressing as expected
• Manage the systems and mechanisms for the Grant Services team to deliver virtual and in-person meetings and trainings to include providing technical assistance to participants, drafting materials and agendas for each session and capturing meeting notes and action items
• Track budget action items for the finance and strategy budget, and supporting the submission of all invoices related to the team’s work
• Support grant development activities to include ensuring grant files are complete, and reviewing pre-and post-award materials as requested
• Monitor and recommend changes to internal administration processes
• Draft and proofread various grant-related, financial and contractual documents and identifying errors or places to clarify
• Develop forms, collect data, create documents, and draft processes and procedures to support Grant Services team workflows
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Position Location & Schedule

The position will be considered for remote work with periodic travel required and meetings in Berea, Kentucky.

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours.

Minimum Qualifications

Education required to ensure success in this position:

• Associate’s degree or five years of related experience

Experience required to ensure success in this position:

• Administrative experience within a professional office setting
• Experience coordinating and supporting system improvement
• Minimum two years' experience in complex project management from initiation to completion

Special skills, knowledge and abilities:

• Exceptional written and oral presentation skills
• Demonstrated ability to multi-task and successfully manage several projects simultaneously
• Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including: Word, Outlook, Teams, Project, Excel, PowerPoint, SharePoint, etc. Additional experience with process mapping software is a plus
• Must maintain confidentiality and protect the private nature of files and correspondence
• Demonstrated experience in event planning and implementation
• Demonstrated ability to build relationships and work collaboratively with others
• Must have a willingness to learn new skills and train for new processes quickly and on a rolling basis

License, certification, or registration necessary:

• Valid driver’s license
• Ability to successfully complete pre-employment background check

Physical requirements:

• Ability to work in a high-energy office
• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants
• Ability to operate standard office equipment and computer software programs
• Ability to operate motor vehicle

• Ability to travel independently by car and plane both locally and nationally

Environmental conditions:

• Work in a fast-paced setting with frequent interruptions and shifting priorities

Additional Company Information

PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts, plus an employee assistance program.
• Life and long-term disability insurance and retirement plan.
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.
• Tuition assistance and professional development for employees.

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.