Address
Form of workPosition Type:
Parks and Recreation/Program Coordinator After School and Camps
Date Posted:
11/30/2023
Location:
Fleetwood-Jourdain Center
Date Available:
TBD
Closing Date:
Open Until FilledSalary Range: $36.12 - $50.57/hour
*Starting salary is dependent upon qualifications, but in most cases is below the midpoint for the range.
SCHEDULED HOURS:
Typical schedule Monday-Friday, 8:30a-5pm June-August; 10:00am-6:30pm September-May.
Some evenings and weekend hours will be required for programs, events or operational needs.
NATURE OF WORK:
Under general supervision of the Division Manager and/or designee, this position is primarily responsible for the development, coordination, and implementation of a comprehensive recreation program for the citizens of Evanston. Program focus will be summer camp, school day off camps and afterschool programs. Additional program responsibly may include, but are not limited to, facility rentals, sports leagues, fitness programs, fitness center, exhibitions, special events, seminars, adult/youth programs. Will be responsible for supervision of part-time and/or seasonal staff.
ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):
? Develops, organizes, prepares curriculum, supervises and manages Summer Camp, Afterschool Care and Day off School actives. Programs are primarily at the Fleetwood Jourdan Community center but may be held at various sites throughout the City.
? Recruits, interviews, and recommends part-time staff, seasonal staff and contracted vendors for programs.
? Trains, supervises, and evaluates employees and volunteer staff.
? Ensures programs and services are well organized, meet their objective and are safe for all participants.
? Assists with conducting community outreach to local organizations, schools and affiliate organizations.
? Assists the Manager and Program Coordinators with developing, executing, implementing, and adhering to annual budget, strategic and operational plan for the department/division.
? Assists with the updating of personnel manual and participant handbooks for AfterSchool and Camps, including policies, procedures, and safety guidelines.
? Attends trainings and conferences to enhance personal development and gain more knowledge.
? Attends department and other meetings as required.
? Develop and maintain a positive public relations image which may require speaking engagements or other public relations activities.
? Monitor program participation and take corrective action steps for both low enrollment and waiting lists.
? Maintain necessary paperwork and records on all phases of the program.
? Maintain accurate attendance documentation for programs.
? Answers questions from 311, customer phone calls, emails, questions, comments, and concerns.
? Works to develop collaborative partnerships with organizations in the public, non-profit and private sector.
? Coordinates with relative personnel to develop publicity materials such as flyers, posters, marketing, and promotional timelines.
? May assist with set-up and take down of program equipment.
? Prepares a variety of written program material, reports, and correspondence, maintains files as required in addition to the preparation of financial records such as including budget recommendations, revenue and expense reports, and the preparation of invoices for payment.
? Consults with other Program Coordinators and the Division Manager regularly regarding Center activities and programs.
? maintains as necessary.
? Assists with in-service training of new employees and development of current staff as necessary.
? May assist with the registration patrons for programs and activities.
? Provides explanations of rules and regulations, if necessary, to individuals utilizing the center and its programs.
? Recommends purchases, and maintains an inventory, of recreational supplies, which may include supplies for the building.
? May act as a center manager in absence of Division Manager.
? Performs other duties as assigned.
MINIMUM REQUIREMENTS OF WORK:
o Bachelor's degree preferred from an accredited college or university in Recreation, Education, Leisure Studies or a substantially similar area or three (3) years or more of programming experience in a parks and recreation program.
o Must possess three (3) or more years of recreation experience within a culturally diverse community and must possess one (1) or more years of experience in a supervisory capacity.
o Must possess a valid driver's license and a safe driving record.
o Ability to communicate bilingually in Spanish is preferred.
o Must possess current First Aid/CPR/AED certifications or be able to acquire and present active certifications as a condition of employment within 6 months of employment and maintain them as a condition of employment.
Knowledge, skills, and abilities in the following areas:
o Ability to read manuals (safety, instructional, etc.) professional and technical journals, financial reports, legal documents, newspapers, and encyclopedia's including the ability to understand read materials, and apply instruction and narrative if required. Considerable knowledge of the philosophy principles and practices of public recreation.
o Considerable knowledge of the social and economic characteristics of the community served; especially as such characteristics must be applied to a successful program of services for the center.
o Ability to select, assign, train and supervise the work of employees engaged in the center, as well as engaging volunteers when applicable.
o Ability to plan, evaluate, organize and direct an adequate well-rounded program of services adapted to community preference and needs.
o Excellent verbal and written communication skills, including presentation skills.
o Working knowledge of theory, techniques and applications of municipal management.
o Ability to establish and maintain effective working relationships with a diverse group of "clients" and staff throughout the City and outside the organization.
o Ability to learn, understand and incorporate City ordinances, rules, regulations and procedures into daily activities.
o Ability to prepare work assignments, summaries, and reports.
o Ability to converse in theory, principles, and methods of effective and persuasive speaking, voice, and diction, phonetics, and discussion and debate.
o Ability to work on multiple projects at one time, some of which may have conflicting deadlines and/or priorities.
o Ability to identify problems and develop, propose and implement solutions.
o Ability to facilitate meetings and lead special project teams.
o Ability to read, understand and interpret manuals, ordinances, policies and procedures, ordinances, statues, rules, regulations, journals, newspapers, memos, letters, reports, financial reports and legal documents.
o Ability to speak before audiences with poise, voice control and confidence, using proper grammar and vocabulary appropriate to the audience.
o Ability to be self-motivated, disciplined, organized, and reliable.
o Ability to be innovative, creative, resourceful and think independently.
PHYSICAL REQUIREMENTS OF WORK:
Ability to work primarily indoors and is occasionally subject to outdoor environmental conditions - no effective protection from the weather conditions or temperature changes. The employee performs tasks outdoors related to environmental and recreational programs, weather can be hot in the summer, etc., while in the fall and spring can be cool/cold.
Employee should have the ability to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or a negligible amount of force consistently to lift, carry, push, pull, or otherwise move objects, including the human body.
Have the ability to lift, reach, handle, finger, kneel, bend, stand for long periods of time, talk, hear, feel, smell, climb, maintain balance, stoop, crouch, crawl, and see the nature of object by the eye.
SUPERVISION:
Under the general direction of the Division Manager, work is performed with minimal instruction or supervision, therefore incumbent must be self-motivated and capable of initiating and developing tasks on a regular basis. Work is assigned through the Division Manager through specific projects assigned, and through general goals and objectives set by the Department and overall City management. The employee is responsible for prioritizing problems or situations and/or research and analyze specific data. Performance is reviewed through observation, completion of projects, status report's, conferences and meetings. Guidance is provided through the City Code, departmental policies, City operating practices and procedures, and other resources as applicable to the specific project assigned. Work is evaluated annually with respect to programming initiatives, problem-solving ability, customer service, research and analytical skill, written and verbal communication skills, and performance in accordance with this classification standard.
PUBLIC CONTACT:
The employee has regular and frequent contact with division and department employees and other City employees as well as regular contact with community residents and representatives; and members of the public and representatives of other agencies, including elected officials
SELECTION METHOD:
Structured Oral Interview
To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.
Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying preemployment processes, including polygraph, psychological evaluation, medical examination, drug/alcohol screen, employment verification, and criminal background check.
The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY).
Parks and Recreation/Program Coordinator After School and Camps
Date Posted:
11/30/2023
Location:
Fleetwood-Jourdain Center
Date Available:
TBD
Closing Date:
Open Until FilledSalary Range: $36.12 - $50.57/hour
*Starting salary is dependent upon qualifications, but in most cases is below the midpoint for the range.
SCHEDULED HOURS:
Typical schedule Monday-Friday, 8:30a-5pm June-August; 10:00am-6:30pm September-May.
Some evenings and weekend hours will be required for programs, events or operational needs.
NATURE OF WORK:
Under general supervision of the Division Manager and/or designee, this position is primarily responsible for the development, coordination, and implementation of a comprehensive recreation program for the citizens of Evanston. Program focus will be summer camp, school day off camps and afterschool programs. Additional program responsibly may include, but are not limited to, facility rentals, sports leagues, fitness programs, fitness center, exhibitions, special events, seminars, adult/youth programs. Will be responsible for supervision of part-time and/or seasonal staff.
ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):
? Develops, organizes, prepares curriculum, supervises and manages Summer Camp, Afterschool Care and Day off School actives. Programs are primarily at the Fleetwood Jourdan Community center but may be held at various sites throughout the City.
? Recruits, interviews, and recommends part-time staff, seasonal staff and contracted vendors for programs.
? Trains, supervises, and evaluates employees and volunteer staff.
? Ensures programs and services are well organized, meet their objective and are safe for all participants.
? Assists with conducting community outreach to local organizations, schools and affiliate organizations.
? Assists the Manager and Program Coordinators with developing, executing, implementing, and adhering to annual budget, strategic and operational plan for the department/division.
? Assists with the updating of personnel manual and participant handbooks for AfterSchool and Camps, including policies, procedures, and safety guidelines.
? Attends trainings and conferences to enhance personal development and gain more knowledge.
? Attends department and other meetings as required.
? Develop and maintain a positive public relations image which may require speaking engagements or other public relations activities.
? Monitor program participation and take corrective action steps for both low enrollment and waiting lists.
? Maintain necessary paperwork and records on all phases of the program.
? Maintain accurate attendance documentation for programs.
? Answers questions from 311, customer phone calls, emails, questions, comments, and concerns.
? Works to develop collaborative partnerships with organizations in the public, non-profit and private sector.
? Coordinates with relative personnel to develop publicity materials such as flyers, posters, marketing, and promotional timelines.
? May assist with set-up and take down of program equipment.
? Prepares a variety of written program material, reports, and correspondence, maintains files as required in addition to the preparation of financial records such as including budget recommendations, revenue and expense reports, and the preparation of invoices for payment.
? Consults with other Program Coordinators and the Division Manager regularly regarding Center activities and programs.
? maintains as necessary.
? Assists with in-service training of new employees and development of current staff as necessary.
? May assist with the registration patrons for programs and activities.
? Provides explanations of rules and regulations, if necessary, to individuals utilizing the center and its programs.
? Recommends purchases, and maintains an inventory, of recreational supplies, which may include supplies for the building.
? May act as a center manager in absence of Division Manager.
? Performs other duties as assigned.
MINIMUM REQUIREMENTS OF WORK:
o Bachelor's degree preferred from an accredited college or university in Recreation, Education, Leisure Studies or a substantially similar area or three (3) years or more of programming experience in a parks and recreation program.
o Must possess three (3) or more years of recreation experience within a culturally diverse community and must possess one (1) or more years of experience in a supervisory capacity.
o Must possess a valid driver's license and a safe driving record.
o Ability to communicate bilingually in Spanish is preferred.
o Must possess current First Aid/CPR/AED certifications or be able to acquire and present active certifications as a condition of employment within 6 months of employment and maintain them as a condition of employment.
Knowledge, skills, and abilities in the following areas:
o Ability to read manuals (safety, instructional, etc.) professional and technical journals, financial reports, legal documents, newspapers, and encyclopedia's including the ability to understand read materials, and apply instruction and narrative if required. Considerable knowledge of the philosophy principles and practices of public recreation.
o Considerable knowledge of the social and economic characteristics of the community served; especially as such characteristics must be applied to a successful program of services for the center.
o Ability to select, assign, train and supervise the work of employees engaged in the center, as well as engaging volunteers when applicable.
o Ability to plan, evaluate, organize and direct an adequate well-rounded program of services adapted to community preference and needs.
o Excellent verbal and written communication skills, including presentation skills.
o Working knowledge of theory, techniques and applications of municipal management.
o Ability to establish and maintain effective working relationships with a diverse group of "clients" and staff throughout the City and outside the organization.
o Ability to learn, understand and incorporate City ordinances, rules, regulations and procedures into daily activities.
o Ability to prepare work assignments, summaries, and reports.
o Ability to converse in theory, principles, and methods of effective and persuasive speaking, voice, and diction, phonetics, and discussion and debate.
o Ability to work on multiple projects at one time, some of which may have conflicting deadlines and/or priorities.
o Ability to identify problems and develop, propose and implement solutions.
o Ability to facilitate meetings and lead special project teams.
o Ability to read, understand and interpret manuals, ordinances, policies and procedures, ordinances, statues, rules, regulations, journals, newspapers, memos, letters, reports, financial reports and legal documents.
o Ability to speak before audiences with poise, voice control and confidence, using proper grammar and vocabulary appropriate to the audience.
o Ability to be self-motivated, disciplined, organized, and reliable.
o Ability to be innovative, creative, resourceful and think independently.
PHYSICAL REQUIREMENTS OF WORK:
Ability to work primarily indoors and is occasionally subject to outdoor environmental conditions - no effective protection from the weather conditions or temperature changes. The employee performs tasks outdoors related to environmental and recreational programs, weather can be hot in the summer, etc., while in the fall and spring can be cool/cold.
Employee should have the ability to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or a negligible amount of force consistently to lift, carry, push, pull, or otherwise move objects, including the human body.
Have the ability to lift, reach, handle, finger, kneel, bend, stand for long periods of time, talk, hear, feel, smell, climb, maintain balance, stoop, crouch, crawl, and see the nature of object by the eye.
SUPERVISION:
Under the general direction of the Division Manager, work is performed with minimal instruction or supervision, therefore incumbent must be self-motivated and capable of initiating and developing tasks on a regular basis. Work is assigned through the Division Manager through specific projects assigned, and through general goals and objectives set by the Department and overall City management. The employee is responsible for prioritizing problems or situations and/or research and analyze specific data. Performance is reviewed through observation, completion of projects, status report's, conferences and meetings. Guidance is provided through the City Code, departmental policies, City operating practices and procedures, and other resources as applicable to the specific project assigned. Work is evaluated annually with respect to programming initiatives, problem-solving ability, customer service, research and analytical skill, written and verbal communication skills, and performance in accordance with this classification standard.
PUBLIC CONTACT:
The employee has regular and frequent contact with division and department employees and other City employees as well as regular contact with community residents and representatives; and members of the public and representatives of other agencies, including elected officials
SELECTION METHOD:
Structured Oral Interview
To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.
Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying preemployment processes, including polygraph, psychological evaluation, medical examination, drug/alcohol screen, employment verification, and criminal background check.
The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY).
