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Form of workThe Administrative Coordinator reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
The Administrative Coordinator is responsible for higher-level administrative support to Directors within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel and PowerPoint) and be highly flexible and adaptable.
Responsibilities:
- Prepares documents and manages data using NM software applications including Microsoft Office.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller’s need.
- Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
- Assists with creation and preparation of materials, which are presented, to management, committees and subcommittees, particularly power point presentations and printed materials.
- Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
- Authors responses on behalf of Director or department.
- Performs other duties as assigned.
- Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
- Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
- Provides support to Division Vice President as needed.
- Transcribes meeting content for designated meetings.
- Conducts internet research and identifies relevant topics based upon assignment.
Qualifications
Required:
- Associate's degree or equivalent relevant (administrative) experience
- 3-5 years experience in a business office with a strong emphasis on database management and customer service.
- Knowledge of Microsoft Office, PowerPoint and Excel.
- Ability to organize and think independently.
- Excellent interpersonal skills.
Preferred:
- B.A. degree or business equivalent and 5 years business experience
Equal Opportunity
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
