Program Assistant

About us:

Pinellas Education Foundation is a nationally recognized, dynamic non-profit organization committed to transforming students’ lives, empowering them to achieve their full potential, and providing teachers with the resources they need to excel in the classroom. Through innovative initiatives, a strong partnership with Pinellas County Schools, and collaboration with community partners, the Foundation works tirelessly to accelerate educational achievement for all students.

What we are looking for:

We are looking for our next team member who wants to contribute to making a difference for students in Pinellas County. Our mission only happens when we have great talent working collaboratively. The Program Assistant is responsible for operational and administrative support for all programs. This position requires entering and maintaining accurate information into databases, updating files, processing forms, researching information, managing records, scheduling appointments, providing information to callers and/or visitors, and maintaining knowledge of the Foundation's policies and procedures.

What we offer:

We offer an excellent comprehensive benefits package to eligible employees including health, dental and vision insurance, life insurance, STD/LTD, 403B retirement plan with profit sharing contributions, flexible and dependent care spending accounts, and misc. worksite benefits. For the current plan year, we pay 100% of the employee’s premium for one of the comprehensive medical plans offered. Eligible employees will receive 11 paid holidays plus 1 week off around Christmas and New Years, PTO days, and more!

Responsibilities:

• Perform basic office administrative tasks including but not limited to data entry, reporting, and processing mail.
• Processes and maintains a database related to donors, fundraising, volunteers and partners.
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction for staff as directed.
• Purchase items for programs while keeping track of budgetary expenses.
• Tracks data for organizational grants and metrics.
• Ensure data integrity and accuracy within various software systems, databases, and reports.
• Coordination of program event calendars, high-level meetings, and events
• Taking minutes that accurately reflect decisions and discussions that take place during meetings.
• Provide excellent customer service as the first point of contact for guests. Answer, screen, and direct callers/visitors to the appropriate team member.
• Attendance and onsite planning at high-level meetings and events

Skills and Attributes:

• Strong attention to detail.
• Excellent Interpersonal skills.
• Excellent written and oral communication skills.
• Ability to work independently, under supervision and collaboratively with a team
• Strong organizational skills
• Ability to travel to events, which may occur in the early mornings, evenings, or on weekends.

Educational/Experience Requirements:

• Three years prior administrative, program support or customer service experience.
• Proficient in Microsoft office programs, strong Microsoft Excel knowledge
• Prior project management experience
• High school diploma required.
• Associates degree or higher preferred.
• Prior non-profit experience preferred.
• Experience with data entry using various database systems.
• Strong computer and technical skills
• Must have dependable transportation and ability to travel to events.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Prolonged periods of sitting at a desk, working on a computer, and standing.
• Must be able to lift up to 15 pounds at times.
• Standing, walking, carrying, bending, sitting, lifting, and driving.

Work Environment:

This position works out of our Largo office and in the field, driving to and from community events. Attending occasional night or weekend events will be required.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Largo, FL 33773: Relocate before starting work (Required)

Work Location: In person