Program Assistant* - Dsps / Special Programs - Columbia College

Program Assistant* - DSPS / Special Programs - Columbia College

Columbia College

$4,143 to $5,290 per month- Range 28 (2023-2024 Classified Salary Schedule)
Workplace: Columbia College

40 hours per week, 12 months per year
Monday through Friday: 8:00am – 5:00pm
Summer Hours: Monday through Thursday: 7:00am – 5:30pm
(Some evening and weekend hours may be required)
*Categorically Funded position (Continued employment in this position is dependent upon funding)

Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.

The District currently pays for a number of health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid.

DEFINITIONUnder general supervision, performs office administrative and other support work pertaining to specialized District programs including, but not limited to, CalWORKS, TRIO, ACT, Upward Bound, EOPS and disabled student services; processes, prepares and maintains documents and files; assists with various activities designed to publicize the assigned program; receives and screens visitors and callers; researches, gathers, inputs, processes and maintains information using computers and other office equipment; and performs related work as assigned.
DISTINGUISHING CHARACTERISTICSThis is the full working level clerical class in the Program Support Series within the Yosemite Community College District (YCCD). Incumbents in this class perform the full range of routine office administrative and related duties pertaining to specialized program functions such as those offering disability services, employment assistance, academic enrichment and/or other services.This class may be distinguished from the higher-level class of Program Technician because incumbents in that class preponderantly perform technical-level duties in support of specialized District programs, applying knowledge and experience pertaining to the assigned program(s) to make decisions and complete assignments.
SUPERVISION RECEIVED AND EXERCISEDIncumbents in this class work under the general supervision of a manager or senior manager, working alone on routine or regular work assignments and checking with a supervisor on non-routine assignments or when in doubt as to the correct procedures to follow.An incumbent in this class does not directly lead or supervise other full-time employees, but may assign, direct and/or monitor the work of subordinate full time, part time, and/or student employees on a project or assignment basis.

Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Knowledge of:

• Modern office practices and procedures.
• English usage, spelling, grammar, punctuation and arithmetical processes.
• Computerized data management, storage and retrieval systems.
• General clerical and office administrative methods.

• Perform a wide range of journey-level clerical duties in support of assigned functions.
• Work effectively with students with varied backgrounds and ages.
• Understand the goals and mission of the assigned program, and communicate that message appropriately.
• Understand and carry out oral and written directions.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Education and Experience:
Any combination of education, experience and/or training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

Pattern I
One year equivalent to an Administrative Assistant II at YCCD.OR
Pattern II

• Experience: Two years performing general office clerical work that included some responsibility with computer-assisted data management systems.

• None

ESSENTIAL DUTIES

• Performs a wide range of office administrative and related support duties pertaining to specialized District programs.
• Assists office visitors by receiving and providing information relative to assigned program policies, regulations, guidelines and activities; assists with the completion of forms, including those that may include confidential information; schedules interviews and/or appointments; assists students and others with questions regarding program eligibility and/or services.
• Assists program participants with testing, evaluation and other available services; explains testing procedures; administers, reviews and scores routine tests and examinations; secures and accounts for all test materials before, during and after testing; may serve as a reader and/or scribe for
• disabled students during test taking situations; may provide basic tutoring or other academic assistance to program participants.
• Assists with publicity and other measures designed to inform and encourage the participation of target student groups; helps prepare and distribute various informational materials regarding program services and eligibility; may help staff informational booths at fairs, college nights and other marketing events; may coordinate logistics for workshops, seminars or other events.
• Establishes and maintains program records and files; reviews documents for completeness and accuracy; posts information to computerized and/or manual management information storage and retrieval systems; researches, retrieves and compiles information; prepares complex clerical forms, reports and summaries.
• Types, proofreads, files, checks and records information; prepares and inputs material from oral directions, rough drafts, or handwritten notes, including various records, test scores, observation notes, reports, memoranda, tables, lists, and a variety of other documents.
• Prepares a variety of materials for duplication and printing.
• Sorts and files documents and materials according to pre-determined classification systems.
• Maintains alphabetical, numerical, index and cross reference files.
• Makes arithmetical calculations and posts to statistical, financial and other numerical records; prepares data reports and tables.
• Maintains inventories of program materials, supplies and equipment; initiates purchases as authorized; receives and processes invoices and other purchasing-related documents.
• Reviews and checks routine financial documents for clerical and arithmetical accuracy, completeness and to verify compliance with established procedures.
• Processes outgoing letters, documents and forms.
• Receives, sorts and distributes incoming mail.
• Operates a variety of office machines and equipment, including computers.
• Attends meetings; may participate on committees and task forces.
• Performs other related duties as assigned.

Licenses and Certificates:

• Depending upon assignment, a valid typing or keyboarding certificate for 45 words per minute may be required.
• Depending upon assignment, a valid license to drive in California may be required.

Physical and Mental Standards:

• Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
• Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes.
• Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds.
• Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
• Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person.
• Emotional/Psychological Factors: frequent contact with others including substantial public contact; frequent deadlines and time-limited assignments.

• Work is generally performed in a standard office environment.

Applications are accepted online only at:
https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Classified:
This is a classified bargaining unit position.
Applications will be reviewed by a screening committee which will select candidates to be interviewed.
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
The District may hire more than one applicant from this applicant pool.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The Yosemite Community College District is an Equal Opportunity Employer.
It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdf
Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms “as defined in” the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.
In accordance with 34 C.F.R. §§ 100.6(d), 104.8, and 106.9; and 28 C.F.R. § 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:
District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358

01/09/2024

01/30/2024

No