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SalaryGENERAL DESCRIPTION:
The Program Assistant is responsible for providing support to the Pinal Home Visitation Programs. Primarily responsible for day to day office management, data entry and other general program purchasing and management of materials and supplies. Provides coverage for the reception area.
SUMARY OF ESSENTIAL JOB FUNCTIONS :
The Program Assistant is responsible for providing support to the Pinal Home Visitation Programs. Primarily responsible for day to day office management, data entry and other general program purchasing and management of materials and supplies. Provides coverage for the reception area.
SUMARY OF ESSENTIAL JOB FUNCTIONS :
- Provides ongoing administrative support to Program Director and program staff including preparing and editing presentations, analyzing and compiling data, and creating reports.
- Schedules and coordinates meetings and events including notification of attendees, preparing and distributing agendas, scheduling meeting space, meeting room set-up and ordering food and supplies.
- Answers the telephone and provides reception coverage.
- Coordinates travel arrangements for all program staff.
- Purchases and manages program supplies and equipment.
- Maintains inventory of Program Equipment such OAE, Pure Tone Hearing Screeners and Spot Machines, as well as Program IT Equipment.
- Files and retrieves documents and historical reference materials.
- Creates and maintains program documents, lists, forms, calendars and schedules.
- Takes minutes at Advisory Council meetings and other Collaboration meetings when Office Manager is not available.
- Assists with special projects and program-related tasks as needed.
- Interacts with external clients as well as internal staff at all levels. Attends All Staff meetings and other meetings upon request; Performs other related duties as assigned.
- Pick up Diapers in Tucson quarterly.
- Pick up or drop off supplies to CG on occasion.
REQUIREMENTS:
- H.S. Diploma, Associates preferred. Bi-lingual preferred
- Strong written and verbal communication skills. Exercises discretion in acquiring and disseminating confidential and proprietary information.
- Strong interpersonal skills including ability to effectively work with the general public, clients and staff. • Ability to establish and maintain accurate records.
- Consistent with CDC’s new streamlined guidance, the Safer Federal Workforce determined COVID-19 workplace safety protocols will not vary based on vaccination status or otherwise depend on vaccination information. Due to this determination, requiring, requesting, or collecting vaccination status information is suspended. For the current status of the COVID-19 vaccine requirement and/or questions, please contact Human Resources at humanresources@cfraz.org.
ABILITY REQUIREMENTS:
- Sitting for extended periods of time daily; standing and walking short distances.
- Moderate twisting, bending, stooping and lifting up to 40 pounds in the performance of assigned duties.
- Normal manual dexterity and eye-hand coordination required.
- Repeated hand-wrist movement required.
- Ability to use a variety of office equipment and machines as referenced.
- Ability to work effectively as part of a team.
- Ability to meet all set deadlines.
- Ability to work with diverse populations, which include but are not limited to diverse cultural, social economic status, lifestyles.
- Ability to adhere, and role model Child & Family Resources, Inc. Mission and Core Values.
- Basic computer skills such Word, Excel and Outlook.
- Adhere to all agency and program policies & procedures.
- Meet department’s performance/productivity standards.
- Must be eligible for and able to obtain a Class 1 Fingerprint Clearance Card.
- Perform other duties as assigned.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Any offer of employment is contingent upon drug tests and fingerprint clearance.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Any offer of employment is contingent upon drug tests and fingerprint clearance.
The nature of the position involves a fast-paced working environment with multitasking of many different duties and tasks. General daily priorities may change at a moment's notice and the position requires quick response time and flexibility.
Equal Opportunity Employer:
Child & Family Resources is committed to creating a welcoming and inclusive workplace for everyone. We value and celebrate our differences because it makes us stronger as a whole. For more information, visit: https://www.childfamilyresources.org/edi
About Child & Family Resources:
At Child & Family Resources, nothing is more important to us than healthy, happy children. We believe that educated parents and a wealth of resources are crucial to a child’s success, confidence, and development. Our team is committed to offering accessible programming that helps parents be the best they can be and allows children to thrive. We have offices in 13 locations throughout Arizona.When you work at Child & Family Resources, you’ll have an opportunity every day to improve the lives of those around you. The teams at our offices throughout Arizona are made up of diverse individuals that reflect their community and are dedicated to helping others. Whether you’re looking for part-time employment or a full-time position, find your home with us. You can make a difference!
