Procurement Specialist

At Proliance, our patients come from all walks of life and so do we. We hire, develop and engage great people from a wide variety of backgrounds and encourage growth and development to make our organization a great place to work. We draw on the differences in who we are, what we’ve experienced, and how we think to create Exceptional Outcomes, Personally Delivered.

We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! Check out our main career site for more details at www.proliancesurgeons.com/careers

Be Part of Who We Are!

What We Stand For:

At Proliance Surgeons, it is our mission to be the leader in physician-led healthcare services. Each teammate contributes to our vision of Exceptional Outcomes, Personally Delivered. Our values of Collaboration, Accountability, Respect, Equity and Stewardship transcend all of our relationships: our patients and their loved ones, one another as team members, our business associates, and our community. Every teammate is expected to embrace and demonstrate these shared values.

Position Summary

The Procurement Specialist is crucial in supporting the IT Team and user base at Proliance Surgeons by facilitating purchasing activities. This includes providing essential support for procurement and supply chain management functions. Key functions involve creating, logging, processing, and tracking all IT purchases. Additionally, the position provides support for the Supply Chain as directed. Proactively, the role focuses on identifying opportunities to improve efficiencies within the purchasing department, fostering relationships with vendors, monitoring licensing, collaborating with the finance team, and ensuring timely completion of renewals.

Key Duties and Responsibilities

The key duties and responsibilities of the Procurement Specialist include, but are not limited to:

• Serve as the central point of contact for Proliance Surgeons company-wide IT hardware, software, and license purchases.
• Generate monthly reports for management on warranties and service agreements and ensure timely renewals.
• Assist IT staff with purchasing, licensing, receiving, storing, and disbursing IT systems and components. Maintain purchasing records within the CRM system.
• Manage the process for logging/tracking organization IT purchase requests and ensure delivery to appropriate destinations.
• Perform inventory control by maintaining PC/printer/hardware/licensing databases and updating them accordingly.
• Develop and maintain strong relationships with external vendors to negotiate fair prices for goods and services. Record bids and SOWs received from vendors.
• Work with internal customers by reviewing monthly purchasing reports, ensuring all charges are logged correctly, preparing monthly hardware inventory purchasing details for finance, and providing reports to management as requested.
• Utilize experience with invoicing and accounts payable to collaborate with care centers and ensure proper GL coding.
• Maintain a list of standard hardware & software for end users within the Asset Management tool (Ivanti).
• Coordinate complete asset lifecycle, including storage and documented disposal.
• Reconcile monthly credit card statements.
• Perform other assigned tasks.
• Collaborate with multiple vendors (e.g., HP) to enhance the scope of the MPS printer program.
• Schedule and coordinate recycling pick-up times with vendors for all Proliance care centers.
• Address all purchase requests within 24 hours.

Additional Responsibilities:

• Manage returns, recalls, exchanges, and back orders, communicating them to staff as needed.
• Assist leadership in managing various inventory control projects.
• Partner with Accounts Payableto ensure proper coding, pricing, and prompt payment of approved orders.
• Provide day-to-day accountabilityfor supply inventories, monitoring volumes, flow, and sourcing.
• Anticipate supply needsand communicate potential interruptions to supervisor and customers.
• Monitor all additions, deletions, and changesto main stores.
• Independently make decisionsregarding supply shortages, keeping management informed and making recommendations based on analysis.
• Create and edit department templates,working closely with Supply Chain Management and ensuring all supply needs are satisfied.
• Possess knowledge of regulatory complianceas it relates to medical supplies and equipment.
• Liaise with IT maintenance and Supply Chain Management.
• Partner with all team membersto achieve stated goals.

Education/Experience

• Associate degree at minimum required.
• Four or more years of experience working in a purchasing role required.
• Purchasing background required.
• Healthcare experience preferred.
• Experience working with finance department preferred.
• Ivanti and Avidexchange experience is a plus.
• SharePoint experience preferred.
• IATAM certification and strong Excel proficiency are highly preferred.

Knowledge, Skills and Abilities

• Proficient in Microsoft Win 10 and Office applications.
• Strong written and verbal communication skills.
• Excellent customer service skills and a positive attitude.
• Ability to multi-task and perform effectively under pressure.
• Ability to work with complex compliance-driven initiatives.
• Positive interpersonal skills and a team player mindset.
• Willingness and ability to learn unfamiliar tasks and equipment.
• Adaptability to change in a positive and professional manner.
• Skillful organization and reporting of accurate, complete, and accessible information.
• Understanding and respect for confidentiality.
• Composure to stressful situations.
• Knowledge of operating policies.
• Effective working relationships with vendors, staff, and physicians.
• Valid WA driver’s license
• Ability to drive a vehicle

Work Environment/Physical Demands

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

Work may be performed in an office and clinical environment. Requires corrected vision and hearing to normal range. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is required to sit for long periods of time, stand and walk, bend and stretch. Use of telephone and computer is required. Manual dexterity required for use of computer keyboard. Occasionally lifts and carries items weighing up to 40 pounds. May requires working under stressful conditions or working irregular hours.

Comments

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.