Principal Secretary - Rim Rock Elementary

Position Type:
School Support Staff/Secretary
Date Posted:
4/20/2023
Location:
Rim Rock Elementary
Date Available:
2023-24
Closing Date:
open until filled
Job Title: Principal's Secretary - Elementary
Pay Program: Support Staff
FLSA Status: Non-Exempt
Reports to: Principal, Elementary
Pay Range: CH 13 $21.06 - $23.47
Work Year: 207 Days / 8 Hours
SUMMARY: Operating under the general supervision of the school's Principal or Designee, the employee will perform a variety of secretarial, and administrative duties for the Principal and school. Employee acts as a technical resource for others inside the district including administrators, staff, teachers, and students which requires interpreting policies while providing information. This position is also often a first point of contact for the public, staff, students, and parents entering the school and must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions

1. Supports the front counter and oversees the office traffic providing assistance on the telephone and in person across a variety of topics including but not limited to early/late departures/arrivals, visitor sign in/out, and student/staff in-school contact as necessary. Acts as a liaison for the school administration facilitating general customer service assistance for staff, parents, visitors, vendors, and student questions and concerns. This position shares telephone and front counter responsibilities with other staff and must work cooperatively to ensure department phone and customer service coverage is maintained.

1. Maintains accurate Student Body Activity (SBA) accounts on district financial software. Receives, processes and records all SBA deposits and accounts payable activity. Using budgeted instructional funds and/or SBA funds this position administers deposits to and payments from the school's petty cash fund, SBA checking account, and school's procurement cards. This position is the school's Procurement Card Administrator and reconciles the weekly "Plastic is Good" reports.

1. Inputs student fee receivable information on the district's student fee software accurately and in a timely manner. Ensures fees accurately reflect student course schedules and records registration and over-the-counter student fees collected, issues receipt(s) and is responsible for notifying and collecting past due student/registration fees.

1. Reconciles school's monthly bank statements and prepares monthly financial reports for school's instructional and SBA fund accounts and updates school's financial activities to district financial software using established policies and procedures. Forwards monthly reports to the Finance Department for review. Prepares related reports for administrators and others upon request.

1. Oversees the time keeping software process for the building's classified hourly staff. Performs daily edits and approvals, manages absences, trains new users, and reconciles end of pay-period reports. This positon also helps staff troubleshoot input issues and makes adjustments or updates to the program as directed.

1. Assists the Principal, and Assistant Principal when applicable, with creating correspondence, forms, filing, and coordinating information for distribution. This position collaborates daily with the Principal and has access to scheduling and calendar obligations for the building administrator(s). Makes travel arrangements for Principals and other staff as needed as well as assisting teachers with field trip coordination and costing.

1. Coordinates and direct substitutes for absent support staff employees. Employee may assist in arrangements for substitutes, provide substitute documentation packets, building orientation and operating procedures for all substitutes. This position oversees and submits substitute timecards and monthly reports as required by District policy.

1. Provides administrative support through a wide variety of operational tasks such as but not limited to, scheduling building usage and calendar, issuing building keys, handling the mail, processing work orders, ordering supplies, updating wed page, newsletters and other regular communications, maintaining school handbooks, updating District's parent communication website, and preparing correspondence. This position also oversees the department's compliance with records retention policies.

1. Oversees the ordering, tracking, receiving, expensing, and processing of supplies, materials, and merchandise requests from school's internal departments. Purchases are made using a variety of processes including purchase orders, Pcard transactions, restricted accounts, and others.

1. Performs the duties of the Health Assistant if school is not staffed with Health Assistant and/or nurse. These duties may include responsibility for providing general first aid, dispensing medications, and/or monitoring diabetic students according to federal, state and District policies and procedures. Health Assistant duties also include record keeping for staff certified in Cardio Pulmonary Resuscitation (CPR), Automated External Defibrillator (AED) as well as monthly monitoring of the AED machine.

1. Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent and including courses in office technology and office skills
• Minimum of two years' experience in an office position; experience in School Secretary position preferred
• Bilingual oral and written skills English/Spanish is desirable

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire
• Valid Colorado Driver's License required
• CPR and First Aid certifications required within 90 days of hire

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

• Exceptional customer service, listening, and public relations skills
• Exceptional oral communication and phone etiquette skills
• Well-developed interpersonal relationship building skills
• Strong written communication skills
• Intermediate personal computer and keyboarding skills
• Basic Math, Bookkeeping and Accounting skills
• Ability to manage multiple tasks with frequent interruptions in a timely manner
• Ability to be adaptable and flexible with critical thinking and problem solving capabilities
• Ability to maintain confidentiality in all aspects of the job
• Ability to promote and follow Board of Education policies and building and department procedures.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
  educational backgrounds.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
• Operating knowledge of and experience with typical office equipment, such as copier, scanners, fax machine, etc.
• Operating knowledge of student information, fees, and scheduling software programs, and the parent communication software within 90 days of hire

Salary & Benefits:
View all salary schedules for the current school year at: https://d51schools.org/employment/job_opportunities/salary_schedules
Information regarding D51 Benefits can be found here: https://www.d51schools.org/employment/current_employees/employee_benefits