Postal Services Coordinator

Responsible to the VP of Finance and Administration/Treasurer for planning and organizing the day-to-day operations of the campus post office and performing various mail service functions.

• Plan and organize the day-to-day operation of the campus post office
• Keep up on postal regulations and cost of postage.
• Ensure incoming and outgoing mail is processed on schedule and in a timely manner.
• Assign mailbox numbers for new students and faculty in the Colleague system and delete mailbox numbers in Colleague system as warranted, i.e. after graduation, when a student withdraws, etc.
• Perform audits of stamp and supply inventory and place orders to maintain inventory.
• Schedule, train, and supervise both staff and student employees.
• Keep the training manual up to date and in electronic format.
• Remain within the operating budget.
• Keep up to date with trainings and use systems available for professional development.
• Process incoming mail including campus mail, USPS, and additional mail carriers
• Pick up mail from the Pella Post Office and Central Hall and deliver packages across campus as necessary.
• Sort and distribute mail, categorize packages, and sort business reply mail.
• Forward mail.
• Process outgoing mail
• Determine proper mail carrier.
• Meter mail using mail software to charge back to each department.
• Prepare money for USPS and required daily USPS and UPS reports in Excel.
• Perform audits of cash on hand.
• Provide window services
• Sell stamps and postage according to USPS regulations.
• Process special mailing requests including registered, certified, and insured mail.
• 9:00 am - 3:30 pm
• Shift hours may vary including evenings, weekends, and college closure periods.

Requirements:

• High school degree or equivalent. Minimum of one-year administrative office experience.
• Ability to lift, pull or push up to 50 pounds and stand consistently up to 4 hours.
• Valid driver's license.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Pella, IA 50219: Relocate before starting work (Required)

Work Location: In person