Planner Assistant (Dana Point)

Company Name: Top utility company in SD area
Position Title: Planner Assistant

Hybrid Schedule: Tues/Wed/Thurs Onsite | Mon/Fri Remote – Training Period (first 3-4 weeks) will be Mon-Thurs onsite
Work Location: San Clemente, CA 92673
Work Hours: 7:00am-3:30pm – Required Schedule

Must-Have Skills:

• 2-4+ years of administrative experience in a support role assisting other team members (preferably within a construction environment)
• Ability to anticipate team needs and work proactively to complete required tasks
• Conceptual and analytical abilities to understand the construction project lifecycle (planning, design, drafting, cost estimating, construction, etc.)
• Technical Skills:
  • Data entry skills requiring extreme attention to detail
  • Computer skills and ability to navigate software applications to retrieve information
  • Proficient with Outlook, Excel/Spreadsheets, Word, PowerPoint, etc.
  • Documentation skills
• Organization and time management skills; Ability to prioritize work and manage time-sensitive tasks in a fast-paced, high-volume work environment
• Problem-solving skills and ability to investigate information
• Exceptional communication and follow-up skills
• Ability to work independently and in a team environment
• High School Diploma or GED equivalent required

Nice-to-Have Skills:

• Experience working within a construction environment
• Experience using Smartsheet
• College degree or college level courses desirable

Project Details: The District Office is responsible for managing the coordination of construction service orders from inception to construction completion for new gas and electric service installations, remodels, upgrades, relocations, and removals of facilities. Within the team, there are Service Planners who are responsible for planning, designing, and overseeing the service order requests through project completion. The primary purpose of this position is to work alongside the Planners, performing administrative duties in support of this work. This will include performing data entry of project information provided by the Planners, as well as producing job packages for gas and electric work orders based on information provided by the Planners.

Responsibilities:

• Performs advanced and highly complex administrative/clerical functions in support of 2 primary Service Planners on the team
• Works in a fast-paced, high-volume work environment
• Performs data entry of project information/service orders in SAP
• Pulls maps from internal system relevant to the service order
• Prepares fielding packets for Planners, which will include printing the fielding packets, attaching the appropriate maps to the packet, and attaching all other associated files that are necessary for the Planner’s reference
• Produces job packages for gas and electric work orders based on information provided by the Planners
• Assist with research and submission of permit and/or environmental requests
• Prepares process flow maps, spreadsheets, word processing documents, presentations, and other correspondence
• Reviews documentation for accuracy and completeness
• Takes appropriate action to gather additional information as needed
• Anticipates needs and works proactively to complete required tasks
• Works independently, as well as with various teams and plans or schedules own work
• Meets important deadlines, responds to requests within the desired time frames, and communicates in advance problems that may prohibit meeting schedules
• Maintains records and reconciles report data
• Assists Manager, Planners, and other team members as needed
• Performs other duties as assigned

TSG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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