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Form of workPer CCR 249.3, this job control may be used to fill subsequent vacancies.
This position is being re-advertised to extend the final filing date from January 19, 2024 to February 2, 2024. Applications submitted previously are still being considered.
The Human Resources Branch is recruiting to fill one (1) Staff Services Manager I position located in Sacramento.
Under the direction of the Staff Services Manager (SSM) II, the SSM I is a working level manager responsible for supervising the activities of a team of analysts in addressing all areas of Performance Management. The SSM I, Performance Management Unit, ensures consistent and appropriate application of disciplinary resolutions to employee problems. Duties include but are not limited to:
• Plan, organize, direct, coordinate, and evaluate the activities and performance of analytical staff engaged in a variety of Performance Management matters such as: employee performance and conduct issues, the civil service progressive discipline process (preventative, corrective, and formal adverse action phases), rejections during probationary period, automatic resignations/Absence without Leave (AWOL), denials of merit salary adjustment (MSA) or range change, terminations with fault, etc.
• Evaluate and counsel staff regarding job performance and prepare probation reports and Individual Development Plans. Ensure that staff has the necessary tools, equipment, and training to effectively perform the essential functions of their positions. Develop training and work plans for staff. Approve/deny leave requests and ensure adequate operational coverage.
• Consult and advise all levels of management concerning job expectations memos, employee probationary reports, and performance appraisals. Consult with, advise, and make recommendations to all levels of management relative to State and Federal laws, rules, and regulations, Department policies, practices, and procedures, and bargaining unit contract provisions, as it pertains to Performance Management.
• Participate in meetings, on/off site or virtually, with HRB staff, all levels of program management, the Office of Civil Rights staff, Executive Office and Legal staff, external Legal, the California Department of Human Resources, the State Personnel Board, and/or union representatives to discuss and resolve personnel issues.
• Review and edit job expectations memorandums, counseling and corrective memorandums, MSA denials, range change denials, terminations with fault, AWOL notices, and other related documents prepared by program and/or DAA management.
• Draft Informal Letters of Reprimand, formal adverse actions, medical actions, non-punitive actions, and notices of rejection during probationary period.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement .
Working Conditions
Duties of this position are primarily conducted indoors. The HRB has cubicle offices furnished with modular office equipment including overhead storage, filing drawers, and bins. Each staff will be assigned a laptop computer with email and various software and a cell phone to conduct the required duties.
Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy. The incumbent will be required to report to the office site during the onboarding phase. After the onboarding phase, the Human Resources Branch staff currently report to the office site one day a week. Specific telework schedules may be discussed further during the interview process.
This position is located in HRB and is privileged with access to confidential information. The employee acknowledges sensitive and/or confidential information is not to be discussed, copied, or shared with unauthorized personnel outside of HRB.
Travel by State vehicle or other public transportation systems to various locations throughout the State may be required on an occasional basis.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- STAFF SERVICES MANAGER I
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-407981
Position #(s):
018-003-4800-013
Working Title:
Performance Management Manager
Classification:
STAFF SERVICES MANAGER I $6,563.00 - $8,153.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The Human Resources Branch (HRB) is responsible for all facets of the California Department of Food and Agriculture's (CDFA) personnel management to include classification analysis, Performance Management, examinations, labor relations, training, and disability management. The HRB also provides personnel services and support for California's District Agricultural Associations (DAAs).
Special Requirements
The SOQ should be no longer than two pages in length, single-spaced, with 1" margins all around, Arial font, and 12-point size. Applications received without the SOQ may be rejected. Each question must be addressed one at a time (i.e.: first provide a complete and independent response to Question #1, then a complete and independent response to Question #2) for consideration. Additionally, each response must be numbered and include the full text of the question being answered prior to each individual response to clearly indicate which question you are responding to.
1) Describe your human resources experience as it relates to employee discipline, labor relations, interpreting personnel laws/rules, and providing advice and direction to departmental managers, up through executive level managers.
2) Describe your experience in supervising, directing, and evaluating the analytical work of subordinate staff.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/2/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Food & Agriculture
Attn: Human Resources Branch JC-407981
1220 N Street, Room 242
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Food & Agriculture
Human Resources Branch JC-407981
1220 N Street, Room 242
Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-407981
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the "Special Requirements" section.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Experience with personnel matters, to include: employee discipline, labor relations, and interpreting laws, rules and regulations.
• Knowledge of principles and practices of employee supervision, development, and training.
• Ability to demonstrate leadership, be open-minded, approachable, and supportive.
• Ability to act independently, exercise initiative, flexibility, and adaptability, especially with respect to changing priorities in a fast-paced environment.
• Ability to organize and establish workload priorities and work well under pressure.
• Ability to consult with and advise all levels of management on a wide variety of personnel subject-matter areas.
• Ability to establish and maintain professional and effective working relationships.
• Ability to develop and evaluate alternatives.
• Ability to analyze data and present ideas and information effectively both orally and in writing.
• Ability to be dependable and punctual.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Stephanie O'Rilley
(916) 639-7182
stephanie.orilley@cdfa.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications:
If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.
Additional Information:
Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.
If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.
Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
