PEIMS Clerk

Job Title:         PEIMS Clerk (Elementary)                               Exemption Status: Non-exempt
Reports to:      Principal/PEIMS Director                                 Pay Grade: 03               
Works With:    Students/Staff/Parents                                      Days: 207
Dept. /School:  Assigned Campus                                                 Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance,
Public Education Information Management System (PEIMS) data, and grades.  Prerequisites: 

• High School Diploma or GED

 
Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Proficient typing keyboarding, and file maintenance skills
• Strong organizational, communication, and interpersonal skills
• Ability to comply with established deadlines
• Basic Math Skills
• Ability to prioritize and maintain tasks and assignments.

  Major Responsibilities and Duties: 

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools through TREX.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Work cooperatively with principal, personnel office staff, and teachers to collect, organize, and format data required submitting to district PEIMS in a timely manner.
6. Distribute Six Weeks Reports to appropriate staff for verification, and correction.
7. Submit documentation for PID/PET corrections to PEIMS Department in a timely manner.
8. Responsible for processing PEIMS data (includes data entry, withdrawals, change coding and properly coding all special programs).
9. Enter schedules for campus into established database.
10. Compile, maintain, and file all reports, records and other documents as required following established procedures.
11. Assist with all other duties as assigned by the Principal/PEIMS Director.
12. Maintain confidentiality of information.
13. Follow district safety protocols and emergency procedures

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress