Address
Form of workPosition Type:
Secretarial/Clerical/Secretary
Date Posted:
11/14/2023
Location:
Special Education DepartmentPrimary Purpose:
Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Proficient typing, keyboarding, and file maintenance skills
Ability to meet established deadlines
Strong organizational, communication, and interpersonal skills
Experience:
Two years experience in school district administrative support position requiring collecting and entering data; experienced using coding systems
Major Responsibilities and Duties:
Records and Reports
1. Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
2. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
3. Run edits, reports, and verification checks on data to ensure accuracy of information.
4. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
5. Submit complete and accurate PEIMS data in Texas Education Agency (TEA) prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
6. Verify data submitted to TEA and submit corrections in a timely manner.
7. Maintain referrals and initial referral records and documentation required.
8. Maintain medical records and seizure action plans.
9. Maintain student files.
10. Transfer records to requesting districts.
11. Maintain Occupational Therapy and Physical Therapy orders.
12. Maintian Child Find referral documentation.
13. Maintain Homebound records.
Training and Technical Support:
14. Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
15. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.
16. Attend all regional PEIMS workshops and disseminate information ot appropriate staff.
17. Comply with policies established by federal and state law, State Board of Education rules, and local board policy.
18. Complie, maintain, and file all physical and computerized reports, records, and other documents required.
19. Maintain SPED student attendance and transporation services.
20. Administer eSTAR and assist the Career and Transition service coordinator.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Secretarial/Clerical/Secretary
Date Posted:
11/14/2023
Location:
Special Education DepartmentPrimary Purpose:
Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Proficient typing, keyboarding, and file maintenance skills
Ability to meet established deadlines
Strong organizational, communication, and interpersonal skills
Experience:
Two years experience in school district administrative support position requiring collecting and entering data; experienced using coding systems
Major Responsibilities and Duties:
Records and Reports
1. Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
2. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
3. Run edits, reports, and verification checks on data to ensure accuracy of information.
4. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
5. Submit complete and accurate PEIMS data in Texas Education Agency (TEA) prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
6. Verify data submitted to TEA and submit corrections in a timely manner.
7. Maintain referrals and initial referral records and documentation required.
8. Maintain medical records and seizure action plans.
9. Maintain student files.
10. Transfer records to requesting districts.
11. Maintain Occupational Therapy and Physical Therapy orders.
12. Maintian Child Find referral documentation.
13. Maintain Homebound records.
Training and Technical Support:
14. Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
15. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.
16. Attend all regional PEIMS workshops and disseminate information ot appropriate staff.
17. Comply with policies established by federal and state law, State Board of Education rules, and local board policy.
18. Complie, maintain, and file all physical and computerized reports, records, and other documents required.
19. Maintain SPED student attendance and transporation services.
20. Administer eSTAR and assist the Career and Transition service coordinator.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
