PEIMS Clerk - Ed Franz ES - 2023-2024

JOB DESCRIPTION
Title
PEIMS Clerk
Department
Elementary Campus
Reports To
Campus Principal
Compensation
CIS 304
Days
205
Revised: 02/15/2022
PRIMARY PURPOSE:
Updates and maintains student information data/schedules and provides assistance for the efficient operation of the campus.
MINIMUM QUALIFICATIONS
Education and Certification Requirements

• High school graduate or GED equivalent
• Candidate must have satisfactory outcome of fingerprinting background check

Special Knowledge and Skills

• Proficient data entry/keyboarding, file maintenance, and 10-key skills
• Data Entry Experience (alpha and 10 key)

MAJOR RESPONSIBILITIES AND DUTIES:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

• Adhere to House Bill 3 (HB3) and TEA updated PEIMS submission requirements
• Enters and maintains all PEIMS data input and campus updates
• Create and maintain all student cumulative records
• Collaborate with district PEIMS office to verify accuracy of reported data
• Maintains confidentiality
• Registers and re-enrolls new or returning students to the campus
• Develop, maintain and store student records and any other records management functions necessary for compliance
• Makes initial entries of all new student demographics and subsequent updating of students demographic records
• Complies with procedures and the laws regarding student information and data
• Distributes reports to the appropriate special programs staff
• Distributes grade sheets to teachers and oversees their grade entries and corrections
• Enters and maintains student daily attendance and tardy information
• Assists teachers on Teacher Access Center
• Distributes report cards and progress reports to teachers
• Demonstrates proficiency and maintains student information systems
• Assists with the scanning of visitors/volunteers using the Raptor System
• Assists with making/answering calls using the campus PA system
• Greet visitors to the school in a professional and pleasant manner
• Answer office telephone and respond appropriately to request for information
• May assist with checking in tardy students supplying them with a tardy slip
• Attends all training sessions set forth by the district PEIMS Staff
• Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch, on break or unavailable
• Perform other duties as assigned, based on department needs
• Must complete designated district technology proficiencies each year
• Requires a basic knowledge of technology/computer skills
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator's Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:
N/A
Equipment Used:

• Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position

Mental Demands:

• Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute,
• Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

• Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling.
• Occasional: Lifting, moderate, 15-44 pounds

Environmental Factors:

• Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
• Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
• Work alone, work prolonged or irregular hours

Nondiscrimination Statement:
The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.