Payroll Specialist

Heniff Transportation provides best-in-class supply chain solutions to our valued customers by utilizing our network of supply chain services and resources. We focus on creating extraordinary growth and value across the markets, industries, and customers we serve through outstanding safety, innovation, and service performance. We accomplish this through one of the largest, fully integrated networks of terminals, transload and tank wash facilities in North America and now in Canada. We strive to be the BEST at everything we do.

Position will sit onsite 5 days a week in Oak Brook, IL. After 90 days position will move 3 days in office, 2 days remote.

Position Summary

The Payroll Specialist processes multiple payrolls weekly and ensures accurate and timely payments for all hourly and salaried employees.

Duties and Responsibilities:

• Obtain and organize payroll information from numerous locations.
• Accurately configure employees in the Workday software.
• Manage tax setups in payroll software and reply to tax jurisdiction inquiries.
• Review applicable Company Driver pay for accuracy.
• Generate reports to review potential pay errors.
• Audit benefit deductions through Workday.
• Identify, escalate (when necessary), and resolve all pay-related inquiries.
• Prepare and analyze comprehensive reporting for the company process on a weekly basis.
• Prepare financial and other reports as requested.
• Maintain financial security by adhering to internal accounting controls.
• Perform other tasks and duties as assigned.

Education and Experience:

• High school diploma, GED, or equivalent
• Experience with Microsoft Word, Outlook, Excel, etc.
• Experience with Workday payroll processing – minimum one year.
• Experience with advanced payroll systems – minimum three years total.

Preferred Qualifications:

• At least 2 years of experience processing payroll for several hundred employees
• Associate degree or bachelor’s degree
• Experience in the trucking or transportation industry.

Essential Qualifications:

• Strong interpersonal skills
• Demonstrated organizational and analytical skills.
• Solid verbal and written communication skills
• Strong attention to detail; thorough completion of tasks
• Proven skill to work effectively with all levels of the organization.
• Demonstrated ability to multi-task.
• Strong customer service orientation, ensuring needs and deadlines are met in a timely fashion.
• Demonstrate a positive, proactive and motivated attitude.
• Proven focus on continuous improvement in the workplace
• Ability to be flexible and adapt to change in a fast-paced organization.
• Strong problem-solving skills.
• Demonstrated general math skills.
• Ability to produce timely and accurate reports.
• Demonstrated ability to perform as team player and willingness to get involved in all aspects of the business function.

Language Skills

• Ability to read, write and speak English proficiently.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear.
• This position may be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to operate in a constant state of alertness and safe manner.

Work Environment:

• The position typically operates in a standard office environment.
• This position routinely uses office equipment such as computers, phones, photocopiers, and file cabinets.

Benefits:

• Medical, Dental and Vision Insurance
• Generous Vacation Time
• Company Paid Holidays
• Company 401(k) and Roth with Employer Matching Contributions
• Short and Long-Term Disability Insurance
• Voluntary Life & Accident
• Critical Illness Insurance
• Company Paid Life Insurance
• Employee Assistance Program (EAP)
• PerkSpot National Employee Discount Program
• Travel Assistance Program

At Heniff, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.