Payroll Specialist

Job Description
PAYROLL SPECIALIST
TOMMY NOBIS CENTER
MARIETTA, GA
Tommy Nobis Center Mission: Empowering People Through Employment
Vision: Tommy Nobis Center envisions supportive communities where people with disabilities are afforded the opportunity to work.
Tommy Nobis Center offers a competitive salary and benefits; plus an excellent time off policies
Would you like to join our award-winning culture and establish a meaningful career in the nonprofit world?
Tommy Nobis Center offers you an opportunity to work for an organization that has been recognized as one of the Best & Brightest Companies to Work For in the Nation as well as being recognized by the Atlanta Journal Constitution as a Top Workplace in Atlanta!
Primary Duties:
Under the direction of the Director of Accounting, the Payroll Specialist is responsible for the accurate processing and compliance of the multi-state payroll. This position is responsible for all payroll administration and the payroll training of new employees. The Payroll Specialist must ensure all Tommy Nobis Center (TNC) employees are paid accurately by processing and reviewing all payroll documentation.
Specific Duties:

• Collects all payroll documentation. Verifies, inputs, processes, and reviews all payroll information for accuracy through to successful transmission and receipt of live payroll from ADP. Calculates payroll-related payments (i.e., garnishments, Federal & Multi-State taxes, Health & Welfare payments, Alliance Retirement, etc.).
• Requires strong commitment to maintaining confidential information at the highest level.
• Prepares and reviews all monthly, quarterly, and annual federal and state payroll-related reports (i.e., insurance, W-2's, 1099's, etc.) received from payroll provider for accuracy and completeness and/or creates manual reports when needed. This also includes the Quarterly Employment Report (QER).
• Answers employee payroll questions, prepares wage verifications, troubleshoots payroll issues, processes and prepares payroll check(s) manually, as required.
• Maintains all employee payroll records. Generates records and files timely payroll documents.
• Prepares/gathers required payroll records as requested by auditing agencies and responds to auditor inquiries to include worker's comp payroll review, SourceAmerica, retirement, and accounting audits.
• Follows all federal and multi-state DOL regulations regarding employee wage and hour laws and guidelines for federal contract employees and client participants who are paid under the Service Contract Act regulations.
• Trains employees and new hires on the timekeeping system.
• Conducts monthly retirement reconciliation with People and Culture (P&C) Assistant to ensure the correct deductions are made. Works with TNC's retirement partner to true-up employees for the calendar year.
• Responsible for tracking and collecting premium payments for employees on qualified leave such as FMLA.
• Accurately sets up new time off plans in ADP, per individual contract site. Also responsible for accrual setup and audits for PTO/Vacation and ESI.
• Responsible for obtaining new/renewal business licenses for each state. This could include calling individual states for their requirements.
• Responsible for obtaining and maintaining up to date state tax ID numbers. Ensures TNC is compliant with individual state taxes.
• Provides information for all new contracts - including Nobis Enterprises (NE) (Unemployment rates, SUI, etc.)
• Ensures NE H&W benefits are paid to insurance partner. Reconciles monthly insurance coverage for all NE employees.
• Verifies deductions are correct. This includes garnishments, retirement loans, employee loans, insurance benefits, etc.
• Maintains financial security by following internal accounting controls.
• Assists other departments with monthly/quarterly reports.
• Performs other related duties as assigned.
• Must maintain an excellent attendance record and be deadline driven.
• Requires some overtime to meet payroll schedules and occasionally during some holiday periods.

Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don't Work worksite and a participant in e-Verify.
Tommy Nobis Center is a Veteran Friendly Employer
Experience and Skills
Minimum Experience:

• Two-three years "recent" experience in multi-state payroll preparation.
• Should have hands-on experience with general payroll practices, proficient in the use of human resource and payroll systems, excellent with Microsoft Office including Excel spreadsheets, ability to perform numerical detail work with speed and accuracy, possess strong audit skills, and highly organized with an obsessive aptitude for filing. Preference is given for experience with the ADP payroll system and Sage/MAS 200.

Other Qualifications or Requirements:

• Mission-driven, guided by core values, and a pleasure to work with.
• Requires good working knowledge of Windows environment in Word, Excel & ADP preferred.
• Must be highly organized, accurate, and multi-task oriented.
• Excellent interpersonal skills.
• Possess good oral & written communication skills,
• Ability to maintain confidentiality.

General Knowledge or Skills:

• Must be knowledgeable in federal and multi-state DOL regulations regarding wage and hour laws including SCA federal employee regulations involving wage determination rates and benefit pay; deduction requirements involving garnishments, child support, etc.; multi-state requirements regarding unemployment taxes and filing associated reports, ability to set up new state taxes, etc. Must be knowledgeable with ERISA rules and regulations regarding benefit programs, etc.

Education:

• Two-year associate degree or equivalent knowledge and experience.

Core Competencies:
Relationship Building
Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
Self-Management
Manages own time, priorities, and resources to achieve goals.
Accountability & Dependability
Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
Adaptability & Flexibility
Adapts to changing business needs, conditions, and work responsibilities.
Ethics & Integrity
Earns others' trust and respect through consistent honesty and professionalism in all interactions.
Valuing Diversity
Helps create a work environment that embraces and appreciates diversity.
Interviewing Others
Asks questions in ways that enhance the clarity, quality, and reliability of the information.
Contacts Inside/Outside Personnel:
INSIDE
Interaction with all Tommy Nobis Center employees and program participants. Will provide information to Executive Management Team and Board of Directors as requested.
OUTSIDE
Outside employment agencies, regulatory agencies (i.e., DOL), vendors, other rehabilitation professionals, contracting organizations, banks, local (state and federal) officials, accreditation officials, and families of participants.
Accuracy and Follow-Up:
Ability and determination to complete all payroll processing, reports, and documentation with accuracy and must have a systematic process for follow-up on pending or incomplete items.
Oral Communications:
Ability to communicate and present information informally and formally to candidates for employment, new hires, program participants, employees, and other professional groups.
Leadership:
Ability to lead/coach co-employees in following the policies & guidelines set forth by Tommy Nobis Center and other governmental agencies.
Organizational:
Ability to organize data, as well as workloads and work schedules
Problem-Solving
Multi-task oriented with the ability to make decisions based on employee's level of responsibility and to provide common sense solutions.
Equipment
Knowledge of computers, copy machines, fax machines
Other Qualifications or Requirements:
Mental Effort:
Ability to prepare and comprehend statistical data and
ability to perform the day-to-day tasks required to maintain operations in the People & Culture Department.
Physical Requirements:
Office environment not requiring strenuous physical qualifications.
Working Conditions:
Office environment maintaining adequate working conditions.
Visual Effort:
Well-lighted environment requiring an average amount of visual effort.
Safety:
It is the philosophy of the Tommy Nobis Center System to provide a safe work environment according to Tommy Nobis Center Occupant Emergency Plan, compliance agencies and other safety policies and guidelines. Employee required to attend all safety training sessions and drills
Declaration:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. They may be subject to change at any time.
Work Environment:
The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don't Work worksite and a participant in e-Verify.
Job Benefits
Tommy Nobis Center offers a full package of benefits; some of which include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 403(b) Retirement Plan with matching
• Generous Paid Time Off
• Generous holiday schedule - currently 15 paid holidays
• Flexible Schedule
• EAP
• Pet Insurance
• Bring your dog to work
• FSA for medical, parking and transportation
• Voluntary life for employee, spouse, and children
• Voluntary Accident Insurance
• Voluntary Long Term Care Insurance

Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don't Work worksite and a participant in e-Verify.