Payroll Specialist - Hybrid / Remote

Description:

About Trout Unlimited

Healthy fish rely on healthy water. We all do. Today, 1.5 million miles of trout and salmon waters in America are degraded. These are not only home waters to iconic native and wild fish, but they are also the very rivers and streams that supply the water we drink, irrigation for our lands, and endless opportunities to get outside and connect with nature. For anglers, they are prized places.

Trout Unlimited (“TU”) is uniquely positioned to create common ground among diverse interests. TU overcomes obstacles with grassroots credibility, professional skill, non-partisanship, and scientific expertise. They are a local, on-the-ground force and a national player building meaningful relationships with decision makers, land and resource stewards, community members, and other stakeholders.

Position Summary

This position will support the finance and accounting function of the Finance and Accounting department at Trout Unlimited. This includes primary responsibility for processing payroll and maintaining employee system access. Other duties include general ledger activities associated with payroll and managing company corporate credit program The finance team is based in Arlington, VA, but we are welcoming applications nationwide.

• Set up system access for employees and maintain employee profiles in financial systems
• Ensure employee timesheets are submitted and approved in a timely manner
• Prepare and process bi-weekly payroll timely and accurately, ensuring updates for new hires, terminations, changes to pay rates, deduction changes, and other special earning are appropriately captured
• Handle tax registration process for state and local withholding tax/unemployment accounts and maintain HRIS system with proper tax account ID numbers
• Review quarterly tax filings prepared by payroll agency
• Reconcile 941 tax filings on a quarterly basis
• Manage year-end payroll processes for W2 tax forms
• Stay current on compliance laws and regulations related to wages and payroll taxes
• Prepare payroll related journal entries each pay period
• Process GL labor posting in financial system
• Reconcile payroll related accounts on monthly basis
• Manage payroll general email account and respond/answer employee payroll questions
• Work collaboratively with People and Culture to ensure seamless employee experiences with HRIS system
• Support payroll requests for annual audits (financial, retirement, and workers compensation)
• Manage corporate card issuance, including new employee card setup, card reissues and cancellations
• Other duties as assigned

Requirements:

• Associates Degree in accounting, finance, or related field
• 2 to 4 years payroll processing for a medium to large organization with 300+ employees
• Strong knowledge of payroll, timekeeping and accounting systems; Paylocity and Netsuite experience preferred
• Excellent Microsoft Office skills, with Excel proficiency (knowledge of pivot tables and v-lookups)
• Exceptional organizational skills and high attention to detail
• Excellent communication skills; customer service is a must
• Able to meet strict deadlines and work with minimal supervision
• Experience working in a fast paced, ever changing, team environment