Payroll Specialist

Support Staff - Position - Other - Other
Job Number 4600267447
Start Date
Open Date 04/20/2023
Closing Date 05/31/2023
POSITION SUMMARY
•The Payroll Specialist collaborates with Human Resources to effectively administer the district's payroll, time & attendance systems, and human resource information systems (HRIS).
•This position is responsible for all activities necessary to accurately and effectively process semi-monthly payroll and other pay related transactions, and includes record keeping and reporting.
•This position is responsible for understanding and executing payroll procedures, policies, tools and standards while providing exceptional customer service.
ESSENTIAL DUTIES
•Understands and performs all phases of the payroll process in accordance with internal procedures, policies, tools and standards.
•Handles complex activities such as reconciliations, journal entries/accruals, wire liability transmittals, manual checks, voiding checks, direct deposit reversals and benefit changes.
•Utilizes a considerable knowledge of payroll policies and practices to perform complex payroll activities in support of accurate and timely payroll preparation, processing and distribution.
•Monitors and processes additions and modifications and ensures accurate accounting distribution and preparation of deductions.
•Analyzes and processes changes on internal reports and make corrections to internal applications.
•Compiles data and prepares complex, statistical payroll reports including government (payroll tax returns) and compliance reporting.
•Interfaces with employees and managers to answer questions regarding payroll matters, records, deductions and procedures.
•Makes recommendations on improving payroll processes and serves on project team for all systems updates, software implementations and in-service training.
•Stays abreast and aware of new laws and regulations regarding payroll and/or tax related issues.
•Adheres to the strict confidentiality of payroll records and other wage related employee issues.
•Writes queries and prepares ad-hoc reports as requested; collect data and metrics to support quality control initiatives and key performance indicator reporting.
•Maintains a high-level of customer service in the resolution of customer inquiries.
•Performs other duties as assigned by appropriate administrator.
•Required to attend scheduled shift during regular business hours as mandated.
Requirements
MINIMUM REQUIREMENTS
EDUCATION:
? High School Diploma or GED required.
? Associate's degree preferred with major coursework in accounting or business administration.
CERTIFICATION/LICENSE: ? N/A.
WORK EXPERIENCE: Experience in a high-volume electronic payroll processing environment is preferred. Kronos and Lawson Payroll experience preferred.
KNOWLEDGE, SKILLS & ABILITIES
Demonstrated ability to analyze, compare and interpret data, format into reports and make judgments based upon this knowledge.
Demonstrated accuracy and attention to details. Demonstrated ability to communicate effectively both verbally and in writing.
Ability to perform duties with relative independence and the capacity to work as part of a team when required.
Ability to perform multiple assignments simultaneously. Skills in using Microsoft Office software, Lawson financial system and Kronos for advanced analysis and useful reporting.
Proficient in Outlook, Excel and Word.
Strong personal computer and business solutions software skills. Must be helpful, respectful, approachable and team oriented, building strong working relationships and a team environment.
Must demonstrate efficiency by planning ahead, managing time well, having consistent attendance, being on time, being cost conscious and thinking of better ways to do things.
Must achieve excellence in work output while adhering to company policies and regulatory requirements.
Must communicate effectively by listening, writing and speaking clearly and accurately, and keeping the team and management informed.
Must be receptive to feedback, willing to learn and welcome continuous improvement.
Must promote cross-training within the department and be willing to help coworkers' during absences and high volume events.
Ability to take initiative by owning assignments, doing what is needed without being asked and demonstrate follow through.
Possess complete integrity and a high sense of personal and professional ethics. Proven ability to work under pressure.
Ability to effectively communicate orally and in writing. Ability to successfully deal with all persons in a fair and equitable manner.
Ability to prepare clear, concise and accurate correspondence, reports and other written materials; organize, set priorities and exercise sound independent judgment within areas of responsibility.
Maintains complex and confidential records and files; work confidentially with discretion. Ability to multitask.
Establish and maintain effective relationships with district administrators, management, staff, employee representatives, representatives of other governmental agencies, the public, and others contacted in the course of work.
Compensation
Salary Grade: 126
Salary Range: FY'23 APS Salary Schedule (All Positions)
Work Year: Annual
FLSA Status Non-Exempt
Employment Category
Classified
Reports to: Assistant Director