Payroll Coordinator

The Payroll coordinator is responsible for providing a broad and varied range of high-level administrative, timekeeping, and data management functions to ensure staffing level needs are continually met for a fast-paced, collaborative environment in accordance with department policy and regulations. As a Payroll Specialist, you will oversee the payroll, timekeeping, and scheduling system updates, track and monitor staffing trends, and generate reports as needed.

Some of the responsibilities of a Payroll Coordinator:

• Assist with maintaining the scheduling system and/or manual records of staffing assignments and changes.
• Work collaboratively with the leadership team to facilitate staffing changes.
• Validate and process all payroll for your assigned facilities.
• Maintain personnel database regarding salaries.
• Address and resolve employee complaints related to processing payroll.
• Manage and oversee the total expense of payroll, and advise management of excessive increases in payroll.
• Assist with data collection for reporting on financial indicators and staffing-related data.
• Supervise the communication, operation, and departmental information handling process, to ensure prompt and accurate institutional information is provided to staff and leadership.
• Effectively and independently monitor information processing functions for the department including staffing resource allocation, the establishment of work standards, determination of work priorities, and problem-solving.
• Evaluate and implement departmental systems and procedures to maximize and ensure efficiency, as required.
• Utilize staffing software applications and relevant reports daily to provide supplemental resources to the institution logistically.
• Recommends to the Administrator the number and level of personnel to be employed.
• Stays well-informed of staffing needs as census increases and decreases.
• Daily, checks the time and attendance system and informs the supervisor when any employee reaches a threshold level according to the Attendance policy.
• Other related duties as assigned.

Required Education and Experience:

• Must have PBJ reporting experience
• Must have, as a minimum (2) years of experience in healthcare
• Must be a high school graduate or equivalent; Bachelor’s Degree, (preferably in Accounting, Finance, or a related field)
• Must be able to work onsite.