Payroll/AP Coordinator

Optima Care -
This position is for a Nursing home in Queens NY
EDUCATION/EXPERIENCE/QUALIFICATIONS:
A minimum of five years of payroll processing and tax filing experience in a health care setting required. Computer main frame and software applications required. Must possess a working knowledge of windows and Microsoft Office. Must possess good communication, interpersonal, analytical and organizational skills. Must be detail oriented. High School diploma required. Some college preferred. Must have knowledge of Reliable & SBV.
PHYSICAL/MENTAL QUALIFICATIONS:
Must be able to perform well under pressure and have the ability to meet multiple deadlines. Must be able to sit for long periods of time entering data and working on the computer. Must be able to complete detail oriented work accurately with multiple interruptions.
SCOPE:
Processes, generates and distributes the weekly payroll and paychecks. Performs all related clerical tasks associated with the processing of payroll.
DUTIES AND RESPONSIBILITIES:
1. Collects, reviews and audits all data entry of payroll. Ensures that payroll processing is accurate and timely.
2. Produces all pertinent payroll system reports. Verifies codes, time punches, deduction amounts and data entry
3. Maintains all files and paperwork associated with the processing of payroll in a neat and organized fashion.
4. Creates payroll checks, direct deposit reports and union reports. Reconciles and initiates payments of all payroll deductions and benefits.
5. Create ad hoc reports as required or requested, such as, NYS Department of Labor, worker's compensation, disability andGreater NY.
6. Tracks all garnishments and sends reports to garnishing agents.
7. Prepares and files all relevant payroll tax reports on a weekly, quarterly and annual basis, as required.
8. Produce W-2 forms at year end for distribution to all employees by January 31st for the prior year.
9. Updates files for current year operations.
10. Responsible for audit and tracking of employee accrued benefit time.
11. Performs other related duties as assigned or requested.
12. Responsible for the input of all Invoices into Charts with accuracy
13. Responsible to ensure payment to all vendors in a timley manner
14. Work with the controller and accountants to close months and assist with needs