Payroll Administrator

Salary : $57,385.00 - $65,992.00 Annually
Location : Norfolk, VA
Job Type: Permanent Full-time
Job Number: 11912
Department: Finance
Opening Date: 03/08/2024
Closing Date: 3/18/2024 12:00 AM Eastern
Description
Work for a vital department in a prominent and historic City!
The Department of Finance provides centralized structure and support for the City of Norfolk, to include: payroll; financial reporting; debt; procurement; risk management; fiscal systems support; accounts payable; collections; business process improvement; and retirement. Finance's Payroll Division is responsible for timely and accurate processing of employee and retiree payroll and maintaining the integrity of the City's payroll system. Through the provision of assistance and guidance, the Department of Finance is positioned to interact with just about every City department and is a great place to build a career. We work hard, but we also have fun and take care of our greatest resource, our people.
The Payroll Administrator assists in the administration of the operation of the City's active and retiree payroll systems. Work is performed under the general direction of the Director of Finance or designee and the incumbent will perform duties of Payroll Manager in their absence.
Essential Functions

• Processing bi-weekly and monthly payrolls including all related payroll functions, taxes, bonuses, deductions, benefits, garnishments, retirement, year-end processes including W-2s and 1099-Rs.
• Administer and maintain the payroll system, time and labor and absence management modules, timekeeping, and leave processing.
• Supervises staff, maintains accurate updates and maintenance of payroll records, analyzing and resolving payroll errors, manually calculating payroll wage adjustments, auditing payroll data.
• Assist with developing procedures, researching, analyzing data, testing new payroll system enhancements, validation, assist with projects under time constraints to meet deadlines.
• Participates in and leads a variety of special projects with the Department of Information Technology and the Department of Human Resources.
• Analyzes and recommends enhancements to the payroll system, reviews new releases, tests system upgrades and fixes and verify results for accuracy.
• Work with departmental personnel, provide written and oral explanations, interpret special procedures and regulations on payroll operations and related matters.
• Communicate with departments and employees, both written and oral, up-to-date city, state, and federal payroll regulations.
• Demonstrated ability to multi-task effectively, meet deadlines, and have strong numeracy skills.

Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Required:

• Four years of experience working with an integrated and fully managed and maintained in-house payroll system.

Preferred:

• Experience processing payroll for 5,000+ employees.
• Knowledge of professional-level payroll processes, regulations, policies, internal controls, auditing, system testing, data analysis.
• Experience with Virginia Retirement System (VRS) processes, guidelines and procedures.
• Supervisory experience.

Additional Information & Requirements

• Certified Payroll Professional (CPP) designation preferred or obtained within one (1) year of hire.

Work Schedule: Monday - Friday, 8:00 am to 5:00 pm
Signing Bonus: This position is eligible for a one-time $5,000 signing bonus.

• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
  
• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
  
• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
  
• Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.

NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

• I understand and will answer the following supplemental questions completely and thoroughly.

02
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
03
Please select the highest level of education you have completed.

• Less than High School Diploma/GED
• High School Diploma/GED
• Some College (6 months or more)
• Vocational/Technical Degree
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

04
How many years of experience working with an integrated, in-house payroll system do you have? Do not include payroll processing that is outsourced to a third party.

• Less than four (4) years of experience
• 4 to 7 years of experience
• 8 to 10 years of experience
• More than eleven (11) years of experience
• I do not have this experience

05
Please describe your experience working with an integrated, in-house payroll system? (Do not include payroll processing that is outsourced to a third party.)
06
What range of employee population do you have experience processing payroll for?

• 0-500
• 500-1000
• 1000-3000
• More than 3000

07
What automated payroll system and financial systems do you currently use or have you used in past?
08
How many years of experience do you have testing and validating new payroll system enhancements and improvements?

• Less than four (4) years of experience
• 4 to 6 years of experience
• 7 to 9 years of experience
• More than ten (10) years of experience
• I do not have this experience

09
How many years of supervisory experience do you have?

• Less than four (4) years of experience
• 4 to 6 years of experience
• 7 to 9 years of experience
• More than ten (10) years of experience
• I do not have this experience

10
Do you have experience auditing and analyzing payroll data?

• Yes
• No

11
Do you have experience administering/validating benefit deductions for deferred compensation plans?

• Yes
• No

12
Please indicate how you currently utilize Microsoft Excel with your daily tasks or how you have used this application in the past. (Select all that apply. A skills assessment may be conducted during the interview process)

• Creating Vlookups
• Creating pivot tables
• Creating reports for analysis
• Creating and using formulas
• Creating graphs and charts
• I have not used Microsoft Excel to perform any of the above functions

13
Are you able and willing to work additional hours if, and when, required?

• Yes
• No

14
Do you have the following certifications? (Select all that apply)

• Fundamental Payroll Certification
• Certified Payroll Professional
• I do not have these certifications.

15
Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?

• Yes
• No

16
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
17
Are you a current or previous City of Norfolk employee?

• Yes - I am a current City of Norfolk Employee
• Yes - I am a previous City of Norfolk Employee
• No - I am not a previous or current City of Norfolk employee

18
Please indicate your veteran status. (A copy of your long form DD-214 may be required)

• I am not a Veteran
• I am a Veteran
• I am a Disabled Veteran

Required Question