Payroll/HR Administrator

The Payroll/Human Resources Administrator is responsible for accurately preparing and processing payroll, maintaining employee records, onboarding and offboarding employees as well as handling other administrative functions and special projects for F&M Bank’s human resources department.

Essential Duties:

• Maintains high standards of confidentiality of all employee records and information.
• Responds to employee requests/questions in a timely manner to promote positive employee relations. Refers complex requests/questions to other HR team members.
• Completes all duties relative to payroll to include but not limited to:
• assisting supervisors and employees with accurate time clock entries,
• preparing and processing bi-weekly payroll and special payrolls using automated system verifying hours worked, updates to employee benefits, pay, and other related record entries ensuring correct documentation for changes is on record,
• ensuring proper processing of payroll earnings, deductions, taxes, benefits, etc.,
• processing necessary taxes associated with payroll,
• completing quarter and year-end processing to include W-2 processing,
• ensuring compliance with federal, state, and local payroll wage and hour laws and best practices,
• ensuring deduction and earning codes map correctly to general ledger and bank accounts, and
• responding effectively and in a timely manner (generally within 24 hours) to all payroll-related questions from management and employees.
• Completes reference checks, background checks and credit checks as necessary for potential employees.
• Coordinates and assists with new hire onboarding process, including completing E-verify for Form I-9 purposes.
• Assists with employee benefits administration to include reconciling monthly benefit provider bills, assisting with annual open enrollment, assisting employees with life event changes, maintaining benefits in HRIS, etc.
• Assists with employee wellness challenges/programs.
• Maintains accurate and up-to-date human resource files, records, and documentation ensuring timely placement of items into correct file.
• Administers offboarding process for employees separating employment to include sending out exit survey, entering end date for benefits to activate COBRA notification, and notifying other departments within a business day from their last day worked, etc.
• Provides administrative and operational support to the human resources department.
• Coordinates and provides HR and payroll documentation/information for various external and internal audits in an efficient and timely manner.
• Maintains regular, reliable attendance.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Knowledge, Skills, and Abilities

• Thorough knowledge of and ability to apply applicable federal and state payroll and employment-related laws and regulations.
• Knowledge of and ability to apply basic accounting practices.
• Friendly personality with excellent interpersonal skills with ability to provide outstanding customer service to interact with employees, leadership, vendors, HR team members, etc. with integrity, professionalism, and confidentiality.
• Excellent recordkeeping skills.
• Excellent organizational skills.
• Excellent attention to detail skills.
• Excellent time management skills with ability to meet deadlines while being flexible and responding to changing priorities.
• Proficient PC skills including but not limited to, Microsoft Excel, Word, Outlook, and human resource information/payroll systems.
• Proficient technical skills for understanding digital processes and systems.
• Strong verbal and written communication skills.
• Ability to grasp new concepts utilizing resources for application.
• Ability to apply systems in place and create new systems’ processes.
• Ability to add, subtract, multiply, divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate and percentage.
• Ability to work independently with limited supervision.

Education and/or Experience

• Associates degree with three years’ payroll processing, human resources, and administrative experience.
• Experience working with Paylocity HRIS preferred.

Certificates, Licenses, and Registrations:

• Current driver’s license to travel to other bank branch locations and other bank-related travel.

Physical and Mental Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee regularly sits and uses hands to finger, handle, or feel objects, tools, or controls.
• The employee frequently is required to talk or hear.
• The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, or crouch.
• The employee must regularly lift and/or move up to 10 pounds and may occasionally lift up to 50 pounds.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

• Work is primarily performed in an office setting where the noise level is usually moderate.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Position Type/Hours:

This is a full-time, exempt level position working Monday – Friday with other days and hours as necessary to accomplish duties.

Travel:

Occasional travel primarily within the Bank’s market areas during the business day with occasional out-of-area and overnight travel.

Job Type: Full-time

Pay: $47,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location: In person