Part-Time Reception

Title: Part-time Reception/Events Assistant

Position Focus

We are seeking two part-time Receptionists to support our Residential Front Desk to work days/nights/weekends. Responsibilities include residents’ support; marketing and in-person events’ support. In order to do this role properly, you should have a detailed understanding of the full Microsoft Office suite; show initiative in identifying and solving problems efficiently; have experience in the hospitality industry.

Essential Responsibilities

· Assist with front desk operations, which include interacting with residents and visitors; answering and directing all correspondence; organizing and maintaining our office filing system.

· Act as a point of contact among executives, employees, clients and other external partners

· Excellent MS Office knowledge

· Outstanding organizational and time management skills

· Familiarity with office gadgets and applications (i.e., e-calendars and copy machines)

· Excellent verbal and written communication skills

· Discretion and confidentiality

· Greeting visitors and controlling their interactions with clients and executives

· Opening, sorting and distributing incoming faxes, emails and other correspondence in a timely and accurate manner

· Provide general administrative support

· Assist our marketing and events team during the setup and breakdown of events; monitor the delivery of equipment.

· Front desk: Monday-Thursday, 8am-8pm; Friday, 8am-9pm; Saturday, 9am-9pm; Sunday, 9am-6pm | On-demand event coordination: as needed. This schedule will be divided among several assistants, so each should expect to work 20+ hours per week.

· Hourly wage: $20.00/hour

Other Responsibilities

· All other duties as assigned, requested or deemed necessary by management

Supervisory Duties

None

Position Qualifications

Education/Formal Training

A four-year college degree or equivalent education/experience

Experience

Required to have a minimum of 1-year experience in an office assistant position and/or hospitality.

Knowledge/Skills

· Strong interpersonal, verbal and written communication skills

· Excellent attention to detail and multi-tasking skills

· Professional appearance and manner

· Computer literacy, specifically MS Word for Windows

· Time management and organization skills

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Occasional standing

· Occasional carrying and lifting of office items, including packages up to 40lbs.

Environment

95% indoor office environment

This position description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. May perform other duties as assigned.

If interested, please apply via ZipRecruiter.