Part-Time Executive Administrative Assistant, (hybrid - New Rochelle)

Company: Development Counsellors International (DCI), a destination marketing firm headquartered in New York City, is looking to hire an Assistant Account Executive (AAE) to join our Tourism Practice in New York.  Our clients are travel destinations. For more information about DCI - named one of Outside Magazine’s “Best Places To Work”  - visitwww.aboutdci.com. 

Summary

The Exec. Admin Assistant (EAA) to the President provides administrative and financial operational services. The EAA is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and demanding situations. The role will also handle confidential/sensitive information and need to use the utmost discretion when dealing with multiple stakeholders both internally and externally. This role will also be expected to think creatively about how to ensure processes become more efficient. The EAA will have a flexible schedule that is 16 Hours per week, mostly remote, with up to 3 Hours per week in person in New Rochelle.

Responsibilities

• Address mail/shipping and take to the post office / FedEx for shipment.
• Shop locally (New Rochelle/Westchester) to secure necessary supplies.
• Save confidential files to Teams environment.
• Review Excel to confirm the accuracy of data.
• Contact vendors (banks, credit card, online payment platforms, insurance companies, lawyers) to set meetings, ask questions and document answers to questions.
• Maintain record of responses and follow-up with executives to initiatives progress.
• Craft and distribute emails to vendors.
• Arrange meetings, conduct demos and provide primary evaluation of apps for company use.
• Make meeting appointments, reservations and confirm plans.
• Manage certain travel requests. This may include complex international travel, visa preparation, ground, and hotel.
• Manage highly sensitive/confidential information; use appropriate discretion in the management of information and stakeholders.

Required Skills:

• Digital expertise; Proficiency in MS Word, Excel, PowerPoint, Teams, SharePoint, Outlook, and OneNote are essential.
• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications.
• Ability to work under pressure.

Attributes of Successful Candidate:

• Self-starter that demonstrates resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Ability to work well both in a team environment as well as operate independently with minimal supervision.
• Must be change agile with the ability to work with speed and precision.
• Uses good judgment and maintains confidentiality while working with highly sensitive, confidential material and information.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders.
• Excellent attention to detail.

The EAA pays $25-32/hour based on experience. Please provide a cover letter stating why you’re a good fit for this role. Qualified candidates will be contacted for an interview.