Part-Time Assistant Youth Program Coordinator

Position Summary:

Alongside the Youth Program Coordinator, the Assistant Youth Program Coordinator performs key administrative and programming functions for the youth and family activities, programs and events offered by Community Services.

Days, Hours & Additional Employment Details:

The Assistant Youth Program Coordinator is a part-time position, working 28 hours a week, Monday - Friday with varying hours each day based on the youth and family activity, program, and event schedule.

There will be weeks periodically throughout the year where working evenings, weekends and holidays are required that may result in an adjusted schedule and/or compensatory or overtime.

Duties and Responsibilities:

• Perform a variety of administrative tasks in support of youth and family programs, activities and events
• Answer telephone calls, e-mails, and in-person inquiries, providing general department and program-specific information and/or directing individuals to the appropriate person or department
• Interact and communicate in written and verbal formats with residents, guests, colleagues, and team members to answer questions, disseminate or explain information, etc. in such a way that continues to foster the safe, fun, and educational environment of the Civic Center
• Prepare and distribute routine correspondence, including meeting meetings, memos, letters, reports, etc.
• Compile, copy, sort, file and maintain youth and family program, activity and event records and documents
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Plan, implement and/or execute youth and family programs, activities and events
• Develop marketing materials to advertise and promote youth and family programs, activities and events
• Register residents and guests for various youth and family programs, activities and events in accordance with department procedures for enrolling participants
• Photograph youth and family programs, activities, and events
• Assist with execution of City-wide Community Services led events, including, but not limited to Home Days and Fall Fest, as directed by the Community Services Assistant Director or Director
• Perform other duties as assigned

Requirements:

• Ability to handle multiple responsibilities, program, activities, events, and services simultaneously, ensuring all internal and external deadlines are met
• Be intrinsically motivated to work independently while still having a team-oriented mentality
• Availability to work some evenings, weekends, and holidays
• Represent the City of Independence in a professional manner
• Certified to administer First Aid and CPR

Necessary Competencies:

1. Written & Verbal Communication
2. Customer Service
3. Problem Solving
4. Prioritizing
5. Attention to Detail
6. Teamwork
7. Planning and Organizing

Education:

• High School Diploma or GED Equivalent (Required)
• Associates or Bachelor's Degree (Preferred)

Experience:

• Minimum of one (1) year working with youth in a group care setting in an educational or recreational environment
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Database Software; SportsMan (Preferred)

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to work in the office; remote work will not be an option unless special circumstances or accommodations are made.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk; use hands to handle or feel; reach with hands and arms; and be able to lift up to 20 lbs when necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

The City of Independence is an Equal Opportunity Employer.