Paralegal/Legal Assistant

**Entity Management is a team of professionals within the Legal, Contracts and Compliance department that is responsible for the creation, management, maintenance, and dissolution of legal entities around the world. As a Senior Associate, Entity Management you will work under the supervision of the Legal, Contracts and Compliance attorney(s).

Paralegal with general legal background, Corporate Governance with ( US or Non- US) multi-national companies (US only corporate governance exp is acceptable, however, strongly preferred multi-national), and project management***

Primary Responsibilities:

• Draft and/or review and revise corporate governance documents for U.S. and non-U.S. legal entities, including, board and shareholder resolutions, annual general meetings, by-laws, certificates of incorporation or their equivalent, proxies and powers of attorneys, and other associated documents.
• Manage changes to directors, officers, addresses, etc. for the global subsidiaries and branches
• Assist and support the teams in the Finance, Treasury, Tax and other functional groups with special projects, including restructurings, recapitalizations, dividend declarations, treasury agreements / documents and updates to banking authorities
• Arrange for document notarizations and apostilles/authentications; obtain good standing certificates, company extracts and similar documents
• Timely update and maintain subsidiary and affiliate database system (GEMS)
• Maintain minute books, Director/Officer lists, shareholder registries and other corporate records
• Analyze processes, recommend improvements, and develop and implement policies and procedures
• Assist with MA&D and post-acquisition integration activities
• Prepare delegations as requested by the businesses and various central functional groups
• Prepare documents to show passage of resolutions, incumbencies, signature authorities, etc. as requested by internal customers, service providers, and other outside third parties
• Prepare and/or review government filings for both U.S. and non-U.S. subsidiaries and branches, including acting as a key contact in the preparation and filing of annual U.S. state reports
• Assist with other projects as needed, including some administrative tasks, such as document storage, data updates and tracking, and any other tasks as may be required within Entity Management
• Liaise with and negotiate alternative fee arrangements with outside law firms and other service providers, review invoices, and submit for approval

Basic Qualifications:

• Bachelor’s degree and 8 years of prior relevant experience OR
• Advanced Degree in a related field and minimum 5 years of experience OR
• In absence of a degree, 12 years of relevant experience is required

Preferred Qualifications:

• Prior experience in an international corporation or law firm overseeing multiple global legal entities
• Appointment as a Notary Public in State/County of hire or the ability and willingness to obtain
• Computer skills including prior database experience

Job Types: Contract, Temporary

Pay: $40.00 - $45.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: Remote