Outreach and Activities Coordinator

Community Action Committee of Pike County

Position Title: Senior Programs Outreach and Activities Coordinator

Position Impact and Purpose…

The Senior Programs Outreach and Activities Coordinator will work closely with the Senior & Transportation Director, Senior Programs Director, and Mobility Management Specialist.  They will oversee a comprehensive recruitment, community outreach, and Activities program to support the services provided at the Pike County Senior Center.

Essential Functions…

Functional Area: Outreach and Activities Coordination Estimated Effort: 50%

Responsibilities, Deliverables, Outcomes and Expectations

·         Act as a lead, coordinating with Senior Programs Manager, in the development and management of activities, events, and recruitment of Senior Center member.

·         Responsible for implementing/managing strategies and projects for marketing, advertising, and fundraising in order to meet organizational plans and goals within budgets and timelines.

·         Maintain Senior Programs website and social media in order to provide information and to assist with program goals.

·         Develop Senior Programs flyers and brochures for activities, events, and services.

·         Prepare yearly Outreach and fundraising plans.

·         Act as a representative of the Senior & Transportation Programs at event, activities, meetings, etc.

·         Develop and nurture key relationships with the community to facilitate support for programs and fundraising activities.

Functional Area: Administrative Service Estimated Effort: 40%

Responsibilities, Deliverables, Outcomes and Expectations

·         Maintain accurate / detailed records and submit time reports as directed. Handle confidential information in a professional manner.

·         Maintain files and/or verification of eligibility for Senior Programs including, but not limited to, PASSPORT, Congregate Meals, Home-Delivered Meals, IIIB Transportation and CSBG.

·         Conduct quarterly outreach contacts and surveys with clients and members, analyze and present data to Senior Programs Manager.

·         Coordinate, schedule, and maintain contracts for all Senior Center rentals.

·         Create and maintain the Golden Oldies Newsletter.

·         Assist Senior Programs staff with clerical duties as needed and assigned.

·         Schedule, attend, record minutes, and conduct follow-up for Senior Advisory Council meetings.

·         Provide input and/or develop policies and procedures and policy and procedures updates.

·         Act as back-up and provide coverage for Senior Programs Manager and Senior Programs Assistant, as needed and assigned.

Functional Area: Agency Service Estimated Effort: 10%

Responsibilities, Deliverables, Outcomes and Expectations

·         CAC Committee assignments, and other agency service duties as assigned.

·         Serves as representative of CAC on assigned outside committees as deemed appropriate.

·         Liaison between clients and the Senior Programs.

Minimum Requirements…

Education: 

High School Diploma or Equivalent

Job-Related Experience:

Minimum 3 years of experience in marketing, advertising, or recruitment.

Minimum 3 years of experience in fundraising and/or event planning.

Computer literacy and intermediate level knowledge of Microsoft Office applications, including Word, Excel, Access, Power Point, Publisher, and Outlook.

People Management Experience:

Friendly, professional, and courteous demeanor.

Licenses, Certifications, and Accreditations:

No licenses, certifications, or accreditations required for this position.

Preferred Qualifications…

·         Bachelors degree in communications, marketing, business administration, social sciences, or related field.

·         Preference given to individuals with experience serving a non-profit or social services agency.

·         Preference given to individuals with experience working with senior programs or the senior population.

Working Conditions…

·         Work is fast paced and involves multiple, sometimes competing priorities along with the management of complex project details.  Subject to high pressure situations and independent work.

·         Occasional evening and weekend travel/work is required.