Operations Specialist (Legal Resources)

Summary
This position is located in the Department of Health and Human Services, Office of the General Counsel, headquartered in Washington, District of Columbia.
This job is open to

• Career transition (CTAP, ICTAP, RPL)
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Internal to an agency
  Current federal employees of this agency.

Clarification from the agency
Current HHS, Office of the General Counsel (OGC) Federal career or career conditional employees only, to include current HHS, OGC Federal employees with the following eligibilities: Career Transition Assistance Program (CTAP), 30% disabled veterans, and/or individuals with disabilities.
Duties
Divisions - All of these positions are located in Washington, DC only

• The Centers for Medicare and Medicaid Services Division (CMSD) provides legal services to the Centers for Medicare and Medicaid Services (CMS). CMS is the federal agency responsible for administering the nation's largest government-supported health programs.
• The Children, Families and Aging Division (CFAD) provides legal services to the Administration on Children and Families (ACF) and the Administration on Aging (AoA). These agencies administer programs to improve the lives of the neediest and most vulnerable individuals: children, the elderly, the poor, members of minority groups, the homeless, the abused and neglected, and those who come from abroad to seek refuge in the United States.
• The Civil Rights Division (CRD) provides legal services in support of the investigative and enforcement activities for the HHS Office for Civil Rights (OCR). OCR is responsible for enforcing laws prohibiting discrimination on the basis of race, color, national origin, disability, age, sex and religion in programs funded by HHS. These programs include Medicare, Medicaid and Temporary Assistance for Needy Families.
• The Ethics Division (ETH) provides legal services involving the federal criminal conflict of interest statutes, the Standards of Ethical Conduct regulations, the financial disclosure provisions of the Ethics in Government Act, the ethics requirements for government contracting under the Procurement Integrity Act, the political activity restrictions in the Hatch Act and related statutes, and appropriations law issues relating to lobbying, publicity and propaganda, and travel reimbursement from non-federal sources.
• The Food and Drug Division (FDD) provides legal services involving the Food and Drug Administration's (FDA) regulatory activities. FDA is responsible for the safety and/or effectiveness, and proper manufacturing and labeling, of a broad range of drug, biologic, medical device, food, cosmetic, and electronic products, including items as diverse as statins and anti-depressants, blood and vaccines, heart valves and dialysis machines, bioengineered foods, planar contact lenses, and lasers and microwave ovens.
• The General Law Division (GLD) serves as house counsel on matters affecting the general management and administration of the Department's agencies and operations. GL subject areas include: Procurement law - contract development and representation on bid protests and contract disputes; Appropriations law and Contracts; Access laws - the Freedom of Information Act, the Privacy Act and the Federal Advisory Committee Act; Personnel law - in administrative tribunals such as the Equal Employment Opportunity Commission, the Merit Systems Protection Board and the Federal Labor Relations Authority; Federal Tort Claims Act - Most of this work involves adjudication of administrative claims and defensive litigation on cases in which medical malpractice is alleged against Departmental employees, contractors or grantees;
• The Legislation Division (LEG) provides legislative legal services to all component agencies of the Department. Its functions include: Bill drafting; Writing or reviewing Secretarial letters giving views on proposed legislation; Coordinating clearance of legislative matters between the Department and OMB, and Providing legislative guidance to the Officer of the Secretary staff offices.
• The Public Health Division (PHD) provides legal services to the agencies that constitute the Public Health Service. The Division's principal clients are the National Institutes of Health (NIH), the Centers for Disease Control and Prevention (CDC), the Indian Health Service (IHS), the Health Resources and Services Administration (HRSA), and the Substance Abuse and Mental Health Services Administration (SAMHSA), and the Office of the Assistant Secretary for Health (OASH, which includes the Office of the Surgeon General and other assorted programs such as family planning, minority health, and women's health). In addition, the Division advises two smaller agencies, the Agency for Healthcare Research and Quality (AHRQ) and the Agency for Toxic Substances and Disease Registry (ATSDR).

Regions: Regional Offices are located in the link below:
https://www.hhs.gov/about/agencies/ogc/offices/regional-offices/index.html
Each Regional office ensures the Department maintains close contact with state, local, and tribal partners and addresses the needs of communities and individuals served through HHS programs and policies.
Requirements
Conditions of Employment

• U.S. Citizenship required.
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment.
• Meet time in grade restrictions by the closing date of the announcement.
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• All qualification requirements must be met by the closing date.
• A financial disclosure statement may be required.

Qualifications
As an Operations Specialist you will:

• Independently assess office needs (e.g., personnel, training, supplies and equipment, travel, facilities maintenance) and prepare the annual financial operating plan, status of funds, and review of program objectives for assigned office.
• Oversee and manage Division or Regional component of OGC enterprise-wide information system used to identify, track, and provide data to management on assignment, time spent, and completion of legal work matters including litigation and requests for legal advice.
• Serve as resource and point of contact for Office staff and management with regard to plans and actions involving HR.
• Serve as resource and point of contact for staff and management with regard to analyzing the effectiveness of procurement, supply, inventory and property management systems.
• Oversee and responsible for the implementation of the correspondence and records management plans for the Office and staff.

WHAT WE ARE LOOKING FOR
Minimum Qualifications: You must have one-year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-12 grade level in the Federal service performing at least five (5) of the following:

1. Developing annual budget forecasts and/or managing budget compliance.
2. Assisting attorneys or similar professionals with case and workload management.
3. Managing records and record systems, including paperless records management.
4. Researching HR guidance and policy.
5. Utilizing online systems for travel, timekeeping and other office functions.
6. Analyzing office operations for opportunities to increase efficiency and productivity.

Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
OPM Qualification General Policies Website
Education
This job does not have an education qualification requirement.
Additional information
THINGS YOU NEED TO KNOW
Salary:
GS-13: $103,409 - $134,435 per annum
Salary wage as shown is for the Rest of the U.S. pay scale and does not include locality pay. For specific wage information, refer to the OPM Salary Tables.
Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc.
Bargaining Unit Position: No
Research position: No
Drug Screening Required: No
Special Hiring Authorities for Veterans - https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/
Special Hiring Authorities for Military Spouses - https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/military-spouses/
People With Disabilities (Schedule A) - https://help.usajobs.gov/index.php/Individuals_with_Disabilities
Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.
Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with any interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.
In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the application questionnaire to det...