Operations Coordinator

WHY JOIN BALLARD MARINE CONSTRUCTION?

 

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

 

Why join Ballard? It’s simple. You get to work on amazing technical projects with like-minded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular about who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

 

Job Summary:

 

The Operations Coordinator is responsible for performing the work necessary to effectively and efficiently complete administrative and operational functions as well as company compliance.  This position will use effective communication, collaboration, and time management, in order to provide internal support to the Area Manager, Operations Manager, project teams, and Home Office managers.  Externally, will communicate regularly with customers and vendors to positively impact existing and new relationships. The Operations Coordinator is the liaison between the Area Office and Home Office Managers.

 

This position will support Ballard’s Southwest office based out of Loomis, California.

 

Ideal Candidate:

 

Core Attributes:

 

• Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can or will.
• Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.
• Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed with doing our best and we do what it takes to win.
• Trustworthy and Respectful - We are passionate about honesty, authenticity, and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.
• Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask, “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

 

Education:

 

• High School diploma or GED preferred
• Bachelor’s Degree, preferred

 

Experience:

 

• Two years or more experience working in the field of business or construction

 

Skills:

 

• Knowledgeable in accounting concepts, practices, processes, and procedures
• Oriented to provide excellent service throughout the organization
• Proficient in MS Outlook, Word, Excel and ERP accounting systems, with the ability and willingness to learn new software.
• Excellent written and verbal communication
• Understanding of the project lifecycle as it relates to construction project accounting
• Excellent ability to multi-task with multiple competing tasks
• Ability to meet daily, weekly and monthly reporting deadlines

 

Responsibilities:

 

• Comply with all company safety guidelines related to the position.
• Promote and demonstrate professional work environment positive working relations between team members.
• Communicate in writing and verbally professionally and effectively.
• Maintain office/job site environment to promote and maintain productivity.
• General office administrative support as needed and/or requested, including, but not limited to, filing, reception, mailing, and shipping, ordering office supplies, copying, and scanning.
• Maintain electronic/physical project folders ensuring all the appropriate documents are included
• Assist project teams with the procurement (through corporate marketing) of proper branding for equipment.
• General office management, including communicating with vendors, ordering supplies, management of janitorial services, document control, etc.
• Arrange travel for divisional management and field teams as required.
• Manage the shipping and receiving for your divisional office.
• Coordinate with the project leadership team regarding project reports and project billing needs weekly
• Collaborate and provide collection support as requested by corporate accounting
• Assist the project manager by coordinating with the corporate accounting department regarding project set-up, maintenance, and closeout activities.
• Assist project management by coordinating with local suppliers and subcontractors and direct them to Ballard’s vendor management/prequalification site.
• Collect information required for project pre-lien notices and communicate the same to Contract Compliance Coordinator.
• Assist in contract review and execution process for small works contracts.
• Receive all compliance documentation from divisional subcontractors and service providers and store them in an electronic file for review by Risk and Accounting.
• Support the corporate risk department with a collection of data and documentation as needed for claims and disputes.
• Manage divisional vehicle and equipment licensing and insurance compliance.
• Other duties as assigned.

 

Physical Demands/Working Environment:

 

• Prolonged period sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at a time

 

Benefits:

 

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, STD, LTD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

 

EEO Statement:

 

Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status.  A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended.

Required Skills
Required Experience