Operations Assistant

Operations Assistant Job Summary

We are seeking an energetic, organized individual to join our company as an Operations Assistant. As part of our operations team, you collaborate with multiple departments, coworkers, and managers, participating wherever necessary to ensure smooth, efficient operations. Our ideal candidate has a wide range of applicable skills, from strong computer proficiency to attention to detail with data entry tasks. In this role, you may juggle multiple projects simultaneously, necessitating time management, multitasking, and organizational skills. You should have a thorough knowledge of service offerings and prior administrative experience is a strong plus. If you are a motivated, self-starter with a positive attitude and a desire to learn and grow with our company, we want to hear from you!

Operations Assistant Duties and Responsibilities

• Assist the Director of Operations with all tasks, including data entry, training, and scheduling.
• Collaborate with any department or project as required, assisting with non-specialized tasks.
• Proofread and correct reports.
• Multitask across multiple projects, triaging as necessary to ensure success.
• Provide administrative, logistical, and secretarial support to the company.
• Assist with the management of the organization’s finances and compliance with internal policies.
• Assist with the preparation of management reports and other reports.
• Oversee the purchasing of office supplies and other materials.
• Assist with the preparation of outgoing correspondence.
• Perform miscellaneous administrative tasks as needed.
• Assist in management of daily operations and communications with teams, partners and vendors, including updating schedules and planning travel logistics.
• Assist with hiring, onboarding, and training for new employees and help with ongoing training and development for existing staff.
• Assist with data gathering and entry, report preparation, and other tasks as needed.
• Assist with document preparation, including drafting proposals and contracts, and preparing proposals and bids.
• Assist in preparing and maintaining project documentation and updating project documentation with any changes
• Assist with project coordination, including preparation of schedules, managing calendars, tracking project milestones, coordinating travel logistics, and coordinating meetings.

Requirements And Qualifications:

• High school diploma or GED certificate
• 1+ years’ proven experience in an operations position (preferred)
• Excellent communication and interpersonal skills
• Knowledge of the trucking industry (preferred)
• Ability to multi-task and prioritize
• Excellent customer service skills
• Ability to work with diverse groups of coworkers
• 3 years of experience as an administrative assistant or in a related position
• Proficiency with common office productivity software, including Microsoft Excel, Word and Adobe Acrobat Pro
• Strong data entry skills and attention to detail
• Superb time-management and organizational skills

At Middle Fork Logistics LLC, we believe that diversity and inclusion are key to a successful team. We are committed to building a team that is reflective of a variety of backgrounds, perspectives, and skills. We encourage applications from people of all races, religions, national origins, genders, and ages, as well as veterans and individuals with disabilities.

Job Types: Full-time, Part-time

Pay: $17.85 - $21.50 per hour

Expected hours: 20 – 40 per week

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person