Office Technician (Office Assistant)

Are you an administrative professional with strong attention-to-detail? Are you in pursuit of an entry-level role that will give you the opportunity to kickstart your career at a State Department?

If so, the Office Technician position with the Business Services Office team at the Department of Finance may be the perfect fit for you!

Title:Office Technician
Company: The State of California, Department of Finance
Unit: Business Services Office

Application Deadline: March 25, 2024

Application Link: (Please Note, only applications submitted at this link will be considered)
https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=421398

A Placement Exam is required for this opening:https://calcareers.ca.gov/JOBSGEN/4PB24.PDF

Responsibilities:

· 55% Mail/Delivery Coordinator

The incumbent is responsible for performing inter/intra departmental messenger service; pick-up and/or delivery services that may be carried out by walking or driving a State vehicle to various destinations; and providing various other courier and messenger delivery/pick-up service functions. The incumbent is also responsible for maintaining the Vehicle Mileage Log and assists with the preparation of the vehicle mileage reports and postal expenditure reports. Incumbent is responsible for the distribution of incoming and outgoing mail; the operation and maintenance of mailing machines and mailroom equipment; and classifying, weighing, and computing postage of mail. Incumbent must be knowledgeable of current U.S. Postal Service rates, rules and regulations such as special postage rates, certified mail, and registered mail.

· 20% General Office

The incumbent acts as the receptionist by answering the main Business Services phone line; directs inquiries and requests from departmental staff, vendors, and the public to the appropriate Business Services staff member; serves as the first point-of-contact to the Business Services Office; provides new employee orientations; maintains office filing system in order to keep accurate records for future reference and in compliance with laws, rules, regulations, policies and procedures; prepares communications such as memorandums, emails, data entry reports, and other correspondences; and assists in special projects at the request of the Business Services Manager.

· 15% Supplies and Warehouse Management

The incumbent assists with conducting physical inventories of the quantities of stock on hand, back-fills stock shelves when stock becomes low or during heavy use periods in the year; and assists with processing requests for supplies and the distribution and delivery of supplies to various units; and checks incoming materials against invoices or bills of lading to verify items and quantities received.

· 10% Other

Perform other duties as required, including, but not limited to the following:

· Assists with room set-up for DOF Training.

· Assists with loading and unloading trucks; move shipments of paper to storage areas; and transport materials to specified areas either by hand or pick-up truck.

· May be required to move supplies, equipment, or furniture not to exceed 50 pounds per person.

Requirements:

· High School Diploma

· Valid Driver’s License

For any questions or additional information on this or any of our other openings, please reach out to the Department of Finance Recruiting Team @ DOFRecruiting@dof.ca.gov!

Job Type: Full-time

Pay: $3,718.00 - $4,652.00 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Sacramento, CA 95814: Relocate before starting work (Required)

Work Location: In person