Address
Form of workThe Office Technician (Typing) will be directed by the Health Information Management Director (Staff Services Manager I) in the Health Information Management Department. The incumbent will be responsible for the following duties but not limited to:
• Provide clerical assistance to the Associate Governmental Program Analyst and Staff Services Analysts responsible for Release of Information processing.
• Communicate/coordinate delivery of medical records request and assure a timely response.
• Photocopy records requested by outside providers, including but not limited to, Department of Justice, Board of Parole, State Boards, DSH-Sacramento, and former patient requests.
• The ability to physically travel to/from all Nursing Units in the secured area of the hospital including climbing stairs; the ability to regularly walk long distances; the ability to carry/transport medical record binders with a weight of 10-15 pounds.
• Demonstrated ability to safely operate an electric cart.
• Coordinates the work of the Hospital Documentation Management Committee for the purpose of monitoring, maintaining, and administering a systematic paperwork management process to control form standards and to meet requirements and statutes.
• Serve as the HIMD Safety Coordinator and Designated as the department's Technology Services Account Manager.
• Serve as the back-up to the HIMD Training Coordinator.
In order to be considered for this job vacancy, you must satisfy one of the following requirements:
1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at Office Technician (Typing) Exam Bulletin , OR
2. BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.
*Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts.
MINIMUM QUALIFICATIONS: Either I One year of experience in California state service performing clerical duties at a level of responsibility equivalent to that of an Office Assistant, Range B. OR II Experience: Two years of experience in typing and clerical work. [Academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience. Students who are enrolled in the last semester or its equivalent of course work, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.
*If it is determined that an applicant does not meet the minimum qualifications, the applicant's name may be removed from the eligibility list.
You will find additional information about the job in the Duty Statement .
Working Conditions
This position requires you to work within the Secured Treatment Area (STA).
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- OFFICE TECHNICIAN (TYPING)
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-423625
Position #(s):
455-521-1139-002
Working Title:
Office Technician - Release of Information & Forms Management
Classification:
OFFICE TECHNICIAN (TYPING) $3,609.00 - $4,518.00 A
# of Positions:
1
Work Location:
San Luis Obispo County
Telework:
In Office
Job Type:
Permanent, Full Time
Facility:
DSH - Atascadero
Department Information
The Department of State Hospitals - Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals - Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles, and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.
Department Website: http://www.dsh.ca.gov/Atascadero
Special Requirements
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable , along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it . Please note: foreign transcripts must include a verification for US equivalency through an independent company).
You MUST submit a valid typing certificate with a minimum speed of 40 WPM that meets CalHR Requirements . Typing tests for certification must be 5 minutes in length and proctored either virtually or in person. Candidates that are current State employees in a typing classification DO NOT need to submit a typing certificate.
Candidates needing a proctored typing test may reach out to the Employment Office at (805) 468-3384 to schedule one at our facility.
If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/9/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals - Atascadero
Attn: DSH - Atascadero Employment Office
P.O. Box 7005
Atascadero , CA 93423-7005
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals - Atascadero
DSH - Atascadero Employment Office
10333 El Camino Real
Atascadero , CA 93422
08:00 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable , along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it . Please note: foreign transcripts must include a verification for US equivalency through an independent company).
- Other -
You MUST submit a valid typing certificate with a minimum speed of 40 WPM that meets CalHR Requirements . Typing tests for certification must be 5 minutes in length and proctored either virtually or in person. Candidates that are current State employees in a typing classification DO NOT need to submit a typing certificate. - Other -
If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification. If you are NOT basing your eligibility on Out of Class experience, you may utilize the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
Benefits There are many benefits to joining our team! The State of California has a generous benefits package including:
• Medical Benefits, including health, dental, and vision insurance
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program
Additional benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.dsh.ca.gov/Atascadero
Hiring Unit Contact:
DSH-Atascadero Employment Office
(805) 468-3384
ASHEmployment@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Pearl Melena
(805) 468-2007
Pearl.Melena@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Requirements
All interested candidates must submit a Standard State Application Form (STD. 678), with original signature, and indicate OFFICE TECHNICIAN (TYPING)- HIMD ROI FORMS MGMT IN TITLE AND 455-521-1139-002 AND JC-423625 in the Examination/Job Title Section.
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable , along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it . Please note: foreign transcripts must include a verification for US equivalency through an independent company).
You MUST submit a valid typing certificate with a minimum speed of 40 WPM that meets CalHR Requirements . Typing tests for certification must be 5 minutes in length and proctored either virtually or in person. Candidates that are current State employees in a typing classification DO NOT need to submit a typing certificate.
Candidates needing a proctored typing test may reach out to the Employment Office at (805) 468-3384 to schedule one at our facility.
If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
*Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.
*Applications will be screened and only the most competitive will be offered an interview.
*Any limited-term appointments may transition in to a permanent appointment.
