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Job Summary:
Chamberlin Agriculture’s Office Support Specialist is an entry level position responsible for a range of general clerical and Office Support duties including but not limited to; typing, data entry, electronic filing, phone, and front desk reception, processing forms and maintaining supplies. Requires working knowledge of office machines and procedures, attention to detail and good organizational skills to help assist customers and office team members as needed. Hours are 8am - 5pm Monday through Friday at headquarter office (not a remote position).
Requirements:
Key Responsibilities:
- Receptionist duties including (but not limited to) covering the front desk, greet guests/customers, take payments over the phone and in-person, all with a high level of customer service
- First-up on Mitel multi-line telephone system, screening and transferring calls appropriately
Support the bookkeeping team in:
- Process daily mail and accurate distribution
- Daily office errands, banking, mail drop-off, etc
- Assure office machines are supplied and in good working order
- Perform accounts payable and accounts receivable tasks
- Maintain office central filing system (paperless and otherwise), scanning, record keeping and assist with record retention
- In the team-based environment, this position may perform other duties (and special projects) as assigned
Qualifications and Skills:
- Experience with computer systems and applications including Microsoft Office, Outlook, Word, Excel. Sage 100 computer experience a plus, not required
- Ability to build relationships and work well with customers, coworkers, growers, and owners
- Minimum of 2 years office environment experience
- Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail including the ability to proofread your own work as well as others
- Bilingual a plus, not required
- Excellent time-management skills
- Ability to communicate effectively orally and in writing
- Forward thinker, who seeks opportunities and proposes solutions
- Ability to complete priority projects in a thorough and accurate manner
- Able to take on a wide variety of support related assignments
- Proactive approach to problem-solving with decision-making capability
- Proven ability to handle confidential information with discretion
- Adaptability to various competing demands
- Demonstrate a high level of customer service and response
- Demonstrated ability to achieve high performance and meet deadlines in a fast-paced office environment
- Previous experience working in the agriculture industry is a plus
- Enjoy working within a collaborative team environment
- Possess a valid driver’s license
Education:
High school diploma or equivalent.
Salary and Benefits:
$17.00 – $20.00 Actual hourly wage may differ based upon skills and experience. The position is eligible for vacation, holidays, health, dental, vision and mental health insurance, 401k, and profit sharing. Details to be discussed during application process.
All offers of employment at Chamberlin Agriculture are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates.
