Office Manager

We are looking for Office Manager to help us in organizing and running our daily office and warehouse operations, daily ordering and receiving in our purchasing department.

We need you to undertake various tasks and work diligently with a positive attitude under the pressure of the day. You will need to work with a high degree of attention to detail to all the products/vendors/jobsites that we work with. In this position we need you to polish and improve our operations baked up with our full support.

Warehouse:

• Maintaining the office stock with all the needed supplies (kitchen. bathroom, printers, office, equipment, etc)
• Maintaining the warehouse organized per our blueprint plan (all shelves, caddies, husky cabinets, cabinets, etc)
• Restocking and organizing the warehouse supplies for the jobs on the field
• Handle incoming and outgoing USPS mail and distribute accordingly
• Physically receiving packages from the different delivery carriers (Fedex, UPS, USPS, private company's deliveries)
• Physically organize all equipment/products per jobsite/client by color coding on the clients shelves
• Support in implementing new warehouse procedures for proper record keeping into QB (utilizing scanner, ensuring QuickBooks advanced inventory is accurate)

Purchasing:

• Create and Process Purchase Orders
• Responsible for logging packing slips from items received into QB
• Process RMAs as follows:
  • receiving/picking up replacement unit
  • contacting vendor to create/process the RMA (receive label, shipping instructions)
  • returning the defective unit (arranging pick up of item or taking item to UPS, FEDEX, etc)
  • follow up with vendor by ensuring credit was received for any/all advance replacement
• Order supplies for the office and warehouse as needed (approval needed)
• Responsible for ordering the right equipment for projects or jobs per POR (attention to detail here)
• Responsible for packing, shipping or pulling equipment as promptly needed
• Responsible for Processing ETLs/packing slips for any equipment to be picked up or delivered to job sites/technicians or clients
• Supporting the office personnel with any warehouse needs and any purchasing needs

Office Runner:

• Perform errands such as picking up supplies, parts, equipment from stores/vendors
• Pick up parts, lunch or food orders for the office
• Drive company vehicle for maintenance or repairs
• Drive company vehicle for delivery/pick up items from projects such as boxes, equipment, tools, checks, etc

Vehicle's Management

• Organize and maintain the stock in the company's vehicles every Friday
• Maintain the company's vehicles neat and tidy, fully charged, full of gas, etc
• Ensure the maintenance of company's vehicles by making appointments for washing, oil changes, dealer maintenance, etc

Ebay

• Follow eBay procedures for selling items
• Set aside all Ebay “for sale” items and ensure they are all organized in one location
• Ensure that Ebay description is accurate (what it includes, current condition of the unit, if it has been tested etc.)Ensure stock of all packing materials on-hand
• Properly pack, ship and document all items leaving the warehouse for Ebay
• Ensure timely response on any Ebay questions and communicate status with buyer immediately
• Handle any issues/disputes and ensure they are resolved so as not to affect our seller rating

Qualifications:

• High School Diploma or equivalent preferred
• Computer savvy (Mac and Windows)
• Willing and able to learn new software quickly
• MUST prioritize and multitask
• Excellent written and verbal communication skills
• Positive attitude at the constant changes in the office
• Strong and diligent attention to detail
• ​Strong organizational skills
• Great collaboration as a team player under the pressure of the changes
• MUST HAVE A GOOD DRIVING RECORD (you need to be added to company insurance and drive company vehicles) for errands or site deliveries. PLEASE DON'T APPLY IF YOU DON'T HAVE A CLEAN DMV AND CAR INSURANCE RECORD!

Physical demands and abilities:

• Regularly required to use hands to finger, handle or feel, reach with hands and arms and talk or hear
• Lift and/or move objects 10-50 lbs
• Required to stand, walk, stoop or kneel
• Required to sit and climb or balance
• Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust and focus.
• Able to drive our cars and vans PLEASE DON'T APPLY IF YOU DON'T HAVE A CLEAN DMV AND CAR INSURANCE RECORD!

Benefits:

• Paid holidays
• Sick Leave and Vacation Leave
• Health Insurance
• 401K benefit
• Company performance-based bonuses