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Form of workIQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infrastructure design; ongoing regulatory compliance (SEC, CFTC, and 40 Act); financial controls and operational support services; compliance and operational related projects and reviews; and outsourced CFO/controller and administration services to private equity fund investments - portfolio companies, real estate assets and energy assets. Our client base is growing, and our existing clients are engaging the firm across the spectrum of our services offerings.
The Office Manager is responsible for a providing a wide range of administrative support to the company including scheduling/managing calendars, coordinating meeting arrangements and company events, creating presentations and correspondence, and providing administrative support to the department leaders. Must be resourceful, highly organized with a pleasant demeanor and customer service attitude.
Job Requirements:
- Draft, format, and proofread memos and task lists.
- Maintain and organize electronic files to ensure easy retrieval.
- Conduct relevant research on regulations and state health requirements.
- Prepare material for meetings and other corporate events.
- Organize and manage various task calendars and diary checkpoints.
- Act as a liaison between managers and staff.
- Communicate with external vendors.
- Answer phone calls, emails, and other communications.
- Responsible for the day-to-day operations of the office
- Purchases office supplies, furniture, equipment, food etc. for the entire staff.
- Handle expense reports and other administrative tasks.
- Greeting visitors and accepting deliveries.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
- Coordinate travel arrangements and reservations for executive management as needed.
- Assists with special events execution.
- Assists with the coordination and scheduling of meetings.
- Compute, record, and proofread data and other information, such as records or reports
- Maintains confidentiality of sensitive and confidential information.
- Additional duties as assigned.
- College degree or equivalent work experience preferred.
- 3+ years of related experience or relevant coursework.
- Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required.
- Strong oral and written communication skills.
- Must be efficient with strong attention to detail and excellent organizational skills.
- Ability to manage multiple tasks and projects in a timely manner.
- Must be a creative problem solver who can work independently
- A willingness to see problems as opportunities and a solution-minded approach
- Must demonstrate professionalism and the ability to maintain confidential information.
- This position is based in Iselin, NJ
All your information will be kept confidential according to EEO guidelines.
Salary: $60,000 - $80,000
- Competitive Base Salary & Bonus
- Summer Days
- Medical, Dental, Vision
- Generous PTO
- Generous Sick Days
- Work Anniversary Recognition Program
- Team Bonding Events
- Paid Parental Leave
- Retirement Plan 401(k) Match
- Mentorship & Training
- Bonus for Employee Referrals
- Succession Bonus Program (e.g. CPA, CFA, etc.)
- Career Advancement Opportunities
