Office Manager - Corporate

JOB DESCRIPTION

Job Title: Office Manager - Corporate

Immediate Supervisor: CAO

Employees Supervised: 0

FLSA Status: Exempt

Position Summary

SpeedVegas is looking for a dynamic Office Manager to assist with a variety of administrative and Office Manager tasks. Duties will include providing support to our Senior Leadership team as well as assisting with daily office needs and managing the company’s general administrative activities.

Responsibilities for Office Manager

• Greet clients and visitors with positive and helpful attitude
• Manage the calendar, communication, email and taking notes for company’s C-Level Team CEO, CAO, COO, and senior leadership
• Manage and navigate DMV and licensing processes in conjunction with Finance, Legal, and Shop operations to facilitate the processes for obtaining and/or renewing registrations, titles, permits, and business licenses.
• Prepare, reconcile and submit expense reports
• Organize and maintain files and databases in a confidential manner. Scan and retain, or destroy documents pursuant to retention guidelines
• Maintain and order office supplies
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Act as an HR assistant for the HR Manager with payroll and data entry
• Act as an ambassador to new hires
• All other duties as assigned

Qualifications for Office Manager

• Dealership or similar experience to navigate DMV vehicle titling process would be a plus
• High school diploma or general education degree (GED) required
• 2-3 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office; knowledge in Smartsheet and SharePoint a plus
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• High degree of attention to detail and time management
• Data entry experience
• Working knowledge of general office equipment
• Notary would be a plus

Other Duties: