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Form of workJob Description
The Luella Hannan Memorial Foundation is a Detroit-based operating foundation that provides services and programs to older adults. Located in Midtown Detroit, Hannan has served the community for over 93 years and has a solid reputation for supporting the aging community.
Responsibilities for Office Manager
Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
Organize and maintain files and databases in a confidential manner
Manage communication including emails and phone calls
Screen phone calls, redirect calls, and take messages
Schedule appointments, meetings, and reservations as needed for the executive director
Receive deliveries; sort and distribute incoming mail
Maintain and order office supplies
Receive invoices and review for accuracy
Data entry into Quick Books
Coordinate CEO’s travel arrangements including transportation and accommodations
Oversee training and supervision of receptionist
Manage the marketing and leasing of event space
Hours: 8:30 – 4:30 (some overtime)
Qualifications for Office Manager
High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.
2-3 years of clerical, secretarial, or office experience
Excellent communication and interpersonal skills, strong multi-tasking abilities, detail oriented, knowledge of Microsoft Office, knowledge of QuickBooks
Strong verbal and written communication skills
Excellent organizational skills. Must be able to develop and maintain corporate files (e.g., committee and board materials, minutes, other corporate documents). Able to transcribe and reduce to writing the minutes for committees and board meetings.
Comfortable with routinely shifting demands
Ability to juggle multiple tasks and finish on time
High degree of attention to detail
Data entry experience
Working knowledge of general office equipment
Proven ability to manage and work well with both internal customers (staff, board members) and external customers (class participants, instructors, tenants, vendors)
