Office Manager And Assistant To The Director Of Athletics

Job Title:Office Manager and Assistant tothe Director of Athletics

Reporting Relationship: Director of Athletics

Unit: IWU-Marion

Department: Intercollegiate Athletics-IWU Marion

Campus Location: Recreation & Wellness Center

Summary of Position:    Provide support for athletic programs and assist the Director of Athletics in the day-to-day operations of the athletic department.

Duties and Responsibilities

• Prepare correspondence, reports and other written documents for the Director of Athletics 
• Act as liaison between departments, off-campus contacts, students and faculty as needed 
• Prepare and process purchases, non-sport invoices, reimbursements, FFE and Capital Project requests as well as IT technology request/replacements
• Oversee all officials payment including printing payment vouchers, submitting information to procurement for new officials, payment for high school fundraising athletic events hosted at IWU, NAIA national track meet 
• Oversee all Athletic Department operational, fundraising, special event and FFE budgets
• Reconcile monthly accounting and credit card reports for Director of Athletics
• Process budget requests and submit to Business Affairs in a timely manner 
• Meet with budget team quarterly to go over budget expenditures 
• Attend, record and maintain minutes of leadership team meetings as well as coordinate meeting time, date, locations, and setup 
• Serve as hiring manager for athletic department position by submitting job description on Talent, processing candidate information for the Hire Review Committee as well as coordinating travel and schedules for interviews on campus when needed 
• Organize onboarding process for new employees including process new hire paperwork and request permissions for IT access, general ledger, signing privileges and building/suite access, office preparation, credit card request, meet with new employee regarding budget
• Coordinate and maintain athletic department employment records
• Assist with maintaining schedule/calendar of events and serve as the initial point of contact for most phone, email, and personal inquiries for the Director of Athletics 
• Participate as requested in committees or councils that pertain to this position 
• Assist with leadership of yearly hall of honor banquet by serving on committee, taking minutes, ordering jackets and awards, setup and teardown of event space 
• Other duties as assigned 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Associate's degree or equivalent required
• Bachelor's degree preferred

Experience

• Demonstrated ability to work effectively with individuals from diverse communities and cultures

Required Skills

• Organization
• Accuracy and attention to detail
• Ability to supervise and manage people and office materials
• Ability to organize and manage systems and projects
• Excellent interpersonal skills
• Conflict resolution skills
• Personnel evaluation
• Excellent written and oral communication
• Computer operations
• Familiarity with Microsoft Office Suite programs
• Word-processing (Keyboard speed of 60 wpm or faster preferred)
• Database management
• Spreadsheet management
• Pleasant phone presence
• Critical thinking and problem solving
• Ability to meet deadlines
• Ability to work independently
• Ability to take initiative in addressing situations and problems
• Ability to communicate openly with staff with special attention to clarifying issues

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.