Office Manager

Since 1974, Hartford Aircraft Products Inc (HAPI) has long been recognized as a Tier 1 leader in the manufacturing and supply of flight critical Aerospace/Defense fasteners, components and assemblies. Hartford Aircraft Products Inc., is an AS9100 accredited manufacturer of precision aerospace fasteners and components.

Operating out of Bloomfield, Connecticut, HAPI offers growth and career development opportunities to enrich your talents. We are a tight nit, culture of people passionate about Aviation and Aerospace. Joining our team will provide a substantial opportunity to broaden your experience. At HAPI you are not a number, you are a valued, skilled person of which we look forward to growing with and being VERY proud of.

HAPI is part of a family of leading Precision CNC Manufacturing Companies in Connecticut focusing primarily in Aerospace, Defense & Medical Precision component manufacturing. HAPI provides Tier 1 service to Collins Aerospace, Sikorsky, Textron Lycoming & Boeing to name a few.

We are seeking to hire a talented, hard-working, and committed individual to manage our Office Operations as well as a primary role as our Human Resource Manager.

The role of Office Manager at HAPI is the very heart-beat of our operation, keeping all departments running cohesively and leading the overall energy of the office. This role will be the initial point of contact for most Customers, Vendors and Employees when they contact the company. It is critical this role is filled by an individual that is positive, professional and prides themselves in regards to their dynamics energy and ability.

Responsibilities:

• Supports company operations by maintaining office systems.
• Maintains office services by organizing office operations and procedures, answering phones, preparing payroll, controlling correspondence, maintaining filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Manage new Purchase Order receipt and processing into shop management system.
• Manage return order receipt and processing when this occurs.
• Help to manage and monitor customer facing supplier portals.
• Direct and Manage company purchasing efforts for raw material, tooling, suppliers, outside vendors.
• Inventory Control, keep part inventory up to date and organized.
• Maintain all part manufacturing and company specific records, ensuring accurate date and organization.
• Coordinate communication between departments.
• Track budgets and expenses as well as closely manage and monitor all company AR and AP efforts, to include reviewing all incoming vendor and or supplier invoices for accuracy.
• Make daily bank deposits as required.
• Monitor and manage daily company bank accounts
• Manage employee payroll, health insurance and 401K services.
• Onboard new employees as well as manager employee terminations and other human resource efforts.
• Oversee and coordinate office operations and administrative staff to ensure organizational effectiveness
• Manage office budget, expenses, and financial records using QuickBooks
• Coordinate and oversee all aspects of office services, maintenance, and repairs
• Handle vendor management including negotiating contracts and ensuring timely payments
• Maintain office policies and procedures to ensure compliance and operational efficiency
• Manage schedules, calendars, and appointments for executives and staff
• Supervise administrative staff and provide training and guidance
• Ensure efficient communication within the office and with external parties

Qualifications

• Candidates must have at least 3-5 years minimum experience in the manufacturing or manufacturing related industry. Experience in Precision CNC Machining and or Aerospace a plus.
• 3+ years of experience in office management, purchasing and or human resource management.
• Strong time-management and people skills, high degree of flexibility and multitasking ability.
• Proficiency with office PC applications and aptitude for learning new software and systems, experience with E2 Shop Tech, Job Boss and or Quickbooks a plus.
• Ability to maintain utmost confidentiality of critical company and employee information.
• Experience in developing internal systems.
• Advanced computer skills and experience with web based platforms.
• Ability to speak with and develop strong relationships with a variety of people that work with HAPI, to include customers, suppliers and valued team members.

Additional Requirements / Qualifications

• Proven experience in office management, clerical work, or related field
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal abilities for team management
• Knowledge of budgeting principles and financial reporting
• Proficient in calendar management and scheduling software applications

This Office Manager position requires a detail-oriented individual with excellent leadership skills to effectively manage office operations, budgets, vendors, administrative tasks, and team members. If you have a strong background in office management and possess the required skills, we encourage you to apply for this rewarding opportunity. We are VERY confident you will find a rewarding and much welcomed home at HAPI!

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Bloomfield, CT 06002: Relocate before starting work (Required)

Work Location: In person