Office Manager

Keepers of Sheffield Island Lighthouse

Norwalk Seaport Association

Office Manager

Full-Time

The Norwalk Seaport Association is a non-profit environmental, preservation and maritime educational organization offering a wide array of special events and community projects in Norwalk, CT.

About the Role: This role is responsible for assisting the Business Manager and effectively maintaining the day-to-day operations of the office. The work schedule may be flexible to accommodate employees’ needs. The average work week will range from 35-40 hours a week.

Responsibilities

• Provide administrative assistance to Business Manager, President, and Trustees.
• Creates monthly Board Meeting and Executive Committee Meeting agendas.
• Maintain records of meeting minutes and documentation for all official meetings.
• Primary recipient of all incoming communications. Provides information and assistance to callers; directs inquiries to appropriate trustee / chairperson.
• Maintain office filing systems including files for all events, island activities, and personnel files.
• Maintain mailing lists for events, fundraisers, membership, and contributors.
• Work on a variety of fundraising projects and special events.
• Monitor / manage membership records on proprietary software systems.
• Manage and support ticketing service used for Seaport summer tour operations.
• Serve as primary customer service representative for Seaport summer tour operations.
• Coordinate schedule for private parties and events on Sheffield Island with customers.
• Maintain and coordinate the staff calendar, daily activities, and events at Sheffield Island.
• Assist with payroll processing and employee timekeeping.
• Maintain ridership records and reports.

Qualifications

• 2-3 years of prior administrative or office management experience
• Strong communication and customer service skills
• Effective interpersonal skills: ability to work with customers, vendors, trustees & summer staff
• Ability to work independently.
• Outstanding organizational and time management skills
• Proficient in Word, Excel, Publisher, Gmail, and Google Calendar

Compensation: $30.00 / / hour, overtime eligible.

Other benefits: None offered / None provided.

Norwalk Seaport Association is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status.

Norwalk Seaport Association, Inc. 213 Liberty Square Norwalk, CT 06855

(203) 838-9444 phone www.seaport.org

Individual Highlights:

Inside Story 2

Inside Story 3

Inside Story 4

Inside Story 5

Inside Story 6

Inside Story 7

Last Story 8

Special Interest Articles:

• Add a highlight or your point of interest here.
• Add a highlight or your point of interest here.
• Add a highlight or your point of interest here.

Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 35 – 40 per week

Schedule:

• Monday to Friday

Work Location: In person